Administrative Skills, Billing, Calendar Management, Communication Skills, Contact Management, Equipment Maintenance/Repair, Fax Machines, High School Diploma, Inventory Levels, Inventory Management, Mail Processing, Microsoft Office, Multitasking, Operations Management, Order Supplies, Plan Meetings, Preventative Maintenance, Process Development, Publications, Reporting Skills, Systems Maintenance, Telephone Skills, Time Management, Travel Planning
Job Title: Administrative Assistant III
Job Location - Fort Worth, TX
Duration - 12 Months
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The position is responsible for handling confidential and time-sensitive material and requires familiarity with a variety of the field's concepts, practices, and procedures.
The ideal candidate should have the ability to effectively communicate via phone and email, ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner.
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and create important presentations and develop processes
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Qualifications
- Generate reports (MS Office)
- Organize and schedule meetings and appointments
- High School Diploma
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eTeam Inc.
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