Administrative - Administrative Assistant I

Job Description:
Work location: 900 Watson Center Road ,Carson, CA, 90745
Contract only
Mon-Fri (8am 4:30pm)
No overtime required
1 - 2 years related experience required
Top (3) skills: Attention to detail, Microsoft suite skills, organization
HS diploma or GED required
Interviews required; asap
Must be albe to lift at least 30 lbs.
Physical not required
Screening Requirements below:
"SSN Verification
Education Verification (Highest Degree)
Employment Verification (a minimum of 2 employers)
National Criminal Search (7 year history)
Federal Criminal Search (7 year history)
Statewide Criminal Search (7 year history)
Criminal County Search (7 year history)
Office of Foreign Assets Control Check (OFAC)
MVR searches as may be required for particular roles
MK Denial"
5 Panel (No THC)
Provides standard administrative and staff support services to the department in a professional manner, maintaining confidentiality
Compile and prepare PowerPoint presentation content for designated meetings
Attend meetings to set up and run the PowerPoint presentation
Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary
Prepare agendas, secure facility/location, take minutes and distribute as necessary
Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes
Make copies of correspondence or other printed materials as necessary
Update and maintain key spreadsheets, contact lists, and various department reports
Research and gather information from various internal/external sources
Review, sort and route incoming/outgoing mail, faxes
Prepare expense reports and check requests
Organize and maintain department files
Maintain and order supplies within budgetary and departmental guidelines
Perform special projects as requested

Skills/Knowledge:
Strong organizational skills with ability to manage multiple projects simultaneously
High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Ability to learn other software programs as required
Background in executive secretarial area and/or office management
Strong time management and communication skills
Strong attention to detail
Ability to write reports, business correspondence, and procedure manual
1 - 2 years related experience and/or training