Admin Assistant/Payroll Admin

Admin Assistant/Payroll Admin

Tulsa, OK

Berendsen Fluid Power is one of North America's leading distributors of hydraulic and pneumatic products and services. We have one of the largest dedicated field sales forces in both the hydraulics and pneumatics industries with 42 locations across the US and Canada. With the resources of our powerful North American organization, we provide products and services to move the world and foster a supportive culture that encourages participation and career development. We are looking for a Payroll Admin in our corporate headquarters in Tulsa, Oklahoma.

Job Summary:

We are seeking a detail-oriented Admin Assistant/Payroll Admin to independently process multi-state and multi-provincial payroll from start to finish. Payroll responsibilities will cover biweekly and monthly processing timelines. In this role, you will be solely responsible for ensuring accurate and timely payroll processing, compliance with federal, state, provincial, and local regulations, and maintaining employee payroll records. The ideal candidate must be willing to collaborating closely with other departments. This role plays a critical part in ensuring employees are compensated accurately, on time, and in compliance with company policies and government regulations. On the job training available. 

Duties/Responsibilities:

• Prepares and processes end-to-end payroll and associated information for both US and Canada operations.
• Maintain confidentiality of all payroll information and employee data. 
• Collates and verifies data and inputs into the payroll system (UKG).
• Verifies Paid Time Off accruals and balances across all companies.
• Setting up new employees in the payroll system.
• Updates payroll records and processes routine changes to employee records.
• Performs basic reconciliation and auditing processes during each pay cycle.
• Producing federal, state and local tax payments and reports.
• Prepare and distribute payroll records as needed for accounting and auditing purposes.
• Responds to verifications of employment and wage garnishments
• Responds to pay-related inquiries from employees.
• Researches and resolves errors or omissions promptly and professionally.
• May prepare and submit reports and forms required by IRS or other regulatory bodies.
• Follows all processing procedures, adheres to policies, and maintains confidentiality.
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll.
• Works with other departments, such as Human Resources and Finance, to ensure accurate and efficient payroll processing.

Skills/Competencies:

• Ability to work independently and manage time effectively.
• Garnishments and Levies
• Paid time off tracking
• Pay and Bonus Calculations
• Payroll Tax Reporting
• Timesheet Auditing
• Travel & Expense Software
• Experience in UltiPro/UKG is a big PLUS!
• Basic knowledge of Excel. ex. addition and multiplication formulas, vlookups, pivot table

Requirements:

• Possess a professional, corporate appearance and attitude with a high regard to respect and confidentiality.
• Ability to manage multiple tasks, operate within tight deadlines, and escalate issues as necessary.
• Excellent attention to detail and organization.
• Working experience in Excel
• Proficiency with Microsoft Office products

Education and Experience:

• None required.

What we can give to you:

• 401k and Roth retirement options with company match (50% up to 8%)
• Highly affordable comprehensive medical, dental and vision health insurance with both a PPO and a High-Deductible Health Plan with Health Savings Account options. Company matches HSA contributions up to a maximum.
• Paid Life and AD&D and STD disability insurance
• Voluntary Life and AD&D options for employee, spouse, and children
• Additional offerings such as accident, hospital indemnity and critical illness.
• Company provided parking across the street
• Paid holidays, floating holidays, vacation and sick days