Accounts Receivable Payroll Coordinator

Serves as a designated backup for payroll operations Responsibilities include: reviewing payroll information received from various departments for completeness and accuracy, preparing and reconciling payroll, coordinating submission to the third-party payroll processor, and reviewing final payroll reports. Accounts Receivable: Responsible for the effective collection of receivables associated with three OPOs and the Tissue Bank, ensuring compliance with defined aging thresholds through ongoing communication with departmental leadership and focused management of delinquent accounts.

Accounts Receivable/Payroll Coordinator

Location: Tampa, FL
Industry: Life Sciences/Healthcare/Non-profit
Salary: $24.00/hr.
Schedule: Monday - Friday 8am - 5pm
Employment type: Contract-to-Hire

Make Every Day Count Join a Mission that Saves and Heals Lives

Join a purpose-driven organization that has spent over four decades making a difference advancing donation and healing through compassion, quality, and innovation. Your work will support a mission that honors donors and improves lives through life-saving and life-enhancing care.

General summary

• Responsible for the accurate entry of accounts receivable documentation into the accounting system. Performs higher-level accounting functions, including assisting the Accounts Receivable supervisor with month-end closing activities and reconciling the accounts receivable subsidiary ledger to the general ledger. Manages collections and monitors customer account aging for four divisions.
• Serves as a designated backup for payroll operations Responsibilities include: reviewing payroll information received from various departments for completeness and accuracy, preparing and reconciling payroll, coordinating submission to the third-party payroll processor, and reviewing final payroll reports. Maintains an understanding of applicable federal, state, and Puerto Rico payroll and related tax requirements and assists with regulatory compliance and reporting to ensure accurate and timely payroll processing.
• Applies working knowledge of the chart of accounts to ensure receivable and payroll transactions are recorded to the correct accounts and divisions. Develop a foundational understanding of general accounting principles to provide support to other functional areas within the finance and accounting departments as needed.

Principal Duties and Responsibilities:

• Assist in the preparation for the annual financial statement audit.
• Assist in the completion of special projects and reports.

Accounts Receivable:

• Responsible for the effective collection of receivables associated with three OPOs and the Tissue Bank, ensuring compliance with defined aging thresholds through ongoing communication with departmental leadership and focused management of delinquent accounts.
• Provide detailed account aging analyses, collections reporting, and work with various departments management to support monthly collections and reporting.
• Prepares and distributes monthly customer statements for all customer accounts.
• Track and record all deposit activity in the accounting software system, including ACH, Lockbox, and credit card payments for each bank account. Reconcile deposit activity from bank and subsidiary ledger with Accounts Receivable.
• Prepare, review, and process monthly customer invoices received for OPO, Tissue Bank, and Immunology, including related communications and miscellaneous charges, using the accounting software system.

Payroll:

• Responsible and serve as backup for payroll processing and related operations. Performs full cycle payroll processing quarterly or more often as needed.
• Cross-train and stay informed of existing and new policies and procedures related to payroll processing.
• Maintain confidentiality of employee payroll information and ensure compliance with established payroll policies and procedures.
• Review and verify employee time records, payroll adjustments, and other payroll-related information for accuracy and completeness. Work with various department management as needed.
• Prepare and process payroll, including regular wages, overtime, bonuses, call pay, deductions, and other payroll adjustments.
• Review payroll registers and reconcile payroll totals to ensure accuracy prior to submitting payroll to the third-party processor.
• Submit payroll information to the third-party processor in accordance with established payroll schedules and deadlines.
• Review final payroll reports, research discrepancies, and coordinate necessary corrections.
• Ensure compliance with applicable federal, state, and Puerto Rico payroll laws and regulations, including wage and hour requirements, payroll taxes, and statutory deductions.
• Assists with payroll-related regulatory reporting, required filings, and compliance matters, coordinating with the third-party payroll processor, as necessary.
• Additional duties as assigned.

Job Specifications

• A high school education and 2-5 years of work-related experience required.
• Strong data entry and communication skills.
• Attention to detail and willingness to follow tasks to completion.
• Ability to maintain confidentiality of privileged information.
• Consistent attendance and proven reliability.
• Ability to lift, push and pull up to 25lbs.

Why Join This Team?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico

EOE/ADA
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