Accounts Payable Specialist

Accounts Payable Specialist
Location: Quincy, MA | Fully onsite
Compensation: $55,000-$75,000

Highlights of the Accounts Payable Specialist Opportunity:

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• Join a stable and well-established organization with a collaborative, team-oriented culture.
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• This is more than a traditional invoice processing role. You'll investigate discrepancies, partner with multiple departments, and play a critical role in keeping operations running smoothly.
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• Work closely with Procurement, Warehouse, and Operations teams to resolve pricing, quantity, and invoice issues.
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• Opportunity to make an immediate impact within a high-volume AP environment.
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• Long-term stability with a company that values reliability, accountability, and strong problem-solving skills.
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The Accounts Payable Specialist's Key Responsibilities:

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• Process and reconcile vendor invoices accurately and efficiently.
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• Perform invoice matching and resolve discrepancies related to pricing, quantities, purchase orders, and receipts.
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• Partner with Procurement, Warehouse, and other internal teams to investigate and resolve invoice exceptions.
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• Review vendor statements and respond to vendor inquiries in a timely manner.
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• Route invoices for approval and follow up on outstanding approvals.
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• Process freight invoices and assist with appropriate cost allocations.
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• Support employee expense report processing.
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• Maintain accurate records and ensure timely completion of assigned tasks within established deadlines.
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• Assist with special projects and reporting as needed.
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The Accounts Payable Specialist's Qualifications and Skills:

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• 3+ years of Accounts Payable experience, preferably within a manufacturing, distribution, logistics, or other high-volume transactional environment.
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• Experience working with purchase orders and invoice matching processes.
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• Strong problem-solving skills with the ability to investigate and resolve discrepancies across multiple departments.
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• Ability to manage competing priorities and effectively multitask in a fast-paced environment.
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• Experience handling vendor communications and issue resolution.
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• Familiarity with ERP systems; experience with Eclipse is a plus.
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• Proficiency with Microsoft Excel and other Microsoft Office applications.
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• Strong attention to detail, organization, and follow-through.
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• Excellent verbal and written communication skills.
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• Ability to work independently while contributing to a collaborative team environment.
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