Accounts Payable Specialist II

Accounts Payable Specialist II

Salary

$20.37 Hourly

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2027-00009

Department

Finance

Opening Date

10/02/2026

Closing Date

10/18/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under general supervision, is responsible to process vendor invoices and to perform associated clerical/administrative duties and functions necessary to achieve vendor payments within established policies and procedures. Working conditions are primarily inside an office environment. May exercise functional and technical supervision over assigned staff.

Work Location

City Tower - 100 W Houston Street San Antonio, TX 78205

Work Schedule/Hours

• 7:45 AM - 4:30 PM Monday - Friday

Essential Job Functions

• Executes entry of vendor invoices into the Citys SAP Financial and Accounting System for high volume, high dollar value, complex, prestige or employee travel accounts.
• Reviews and prioritizes daily workload to ensure all vendor discounts available are attained and vendors receive payment within stated terms.
• Reviews and/or prepares payment documentation to ensure compliance to data entry, remittance address and other designated criteria. Resolves data entry discrepancies or corrects vendor master data as appropriate.
• Responds to inquiries from both vendors and City personnel in regards to payment status, provides updated information or researches as needed to ensure quick resolution to issue.
• Ensures compliance with Travel Authorization and Expenses Administrative Directive in the processing of payments, reporting outstanding receipts, auditing, and records maintenance. Provides guidance to City employees in the interpretation and compliance of said directive.
• Utilizes computer systems to retrieve information and prepares reports to monitor compliance to discounts, vendor terms, travel policy and other processes and procedures.
• Reviews vendor monthly statements to reconcile accounts and resolves outstanding payments to avoid late fees and credit issues.
• Organizes and maintains documentation to facilitate research while coordinating with department personnel and vendors to resolve outstanding payments.
• Responds to general inquiries about department services and activities and resolve issue or properly forward to co-workers or supervisors as necessary. Maintains good customer relationships, communicating using various methods.
• Assists in special projects as assigned including completion of 1099 processing, system reports, research, compilation of data using other software applications, data maintenance, file maintenance or as needed to achieve assigned task.
• Acts as a lead in the direction and guidance of work activities including assigning, monitoring, and reviewing the tasks and duties performed by other employees. Trains employees on procedures, methods, materials, equipment, and formats used in the section.
• Performs clerical tasks such as responding to internal and external requests for documentation or information, copying various materials and documents, and filing.
• Performs associated tasks for preparation of payables documents for conversion and entry into the Citys ECM/FileNet system for subsequent retrieval and in compliance with record retention policy.
• Uses the AP-specific applications of the Filenet system to facilitate research and initiate an electronic workflow inquiry with departmental personnel to resolve outstanding payment items.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
• Two (2) years increasing responsible clerical, secretarial or customer service experience.

Preferred Qualifications

• Experience with SAP
• Experience with Microsoft Office Suite

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of bookkeeping and accounting procedures, principles, and practices.
• Knowledge of City and departmental policies, procedures, and administrative systems.
• Knowledge of computer and software applications.
• Knowledge of principles and procedures of record keeping and filing.
• Knowledge of basic office procedures and equipment.
• Excellent customer service and problem-solving skills.
• Skill in utilizing a personal computer and associated software programs.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with team members, co-workers, supervisors, the general public and City staff.
• Ability to learn computer applications specific to data input and retrieval.
• Ability to learn Accounts Payable procedures.
• Ability to perform all the physical with or without accommodations, intellectual, and analytical requirements of the position including decision making.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

03

Are you a veteran or active member of the armed forces?

• Yes
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of increasing responsible clerical, secretarial or customer service experience do you have?

• None
• Less than 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

06

Select any of the following Microsoft Office applications that you have professional experience with.

• Word
• Excel
• Access
• PowerPoint
• Publisher
• Visio
• Outlook
• Teams
• None of the above

07

Please rate your level of expertise with SAP:

• No Experience
• Limited Experience
• Intermediate Experience (requires little or no assistance)
• Advanced Experience (subject matter expert - able to teach others)

08

Please rate your level of expertise with Microsoft Excel:

• No Experience
• Limited Experience
• Intermediate Experience (requires little or no assistance)
• Advanced Experience (subject matter expert - able to teach others)

09

Describe your professional experience with the processing of payments, reporting outstanding receipts, auditing and records maintenance. If you do not have this experience, please respond with N/A

10

Describe your experience with manipulating large data sets to identify trends and correlations to compile reports. Please reference what software applications you used and the major functions you utilized. If you do not have this experience, please respond with N/A.

11

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx