Accounts Payable Specialist

Cherry Bekaert Recruiting is seeking a detail-oriented Accounts Payable Specialist. This role will be responsible for the full-cycle accounts payable process, including invoice coding, routing and tracking approvals, vendor maintenance, W-9 collection, ACH payment processing, and account reconciliations. The ideal candidate has 1–3 years of accounts payable experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Experience with Sage Intacct is a plus but is not required.

Key Responsibilities

• Process approximately 150 invoices per month accurately and timely.
• Review and code invoices to the appropriate general ledger accounts and departments.
• Manage invoice approval workflows and follow up with approvers as needed.
• Maintain vendor records, including collecting and verifying W-9 forms.
• Set up and maintain vendor ACH payment information.
• Prepare and process ACH payments through PNC Bank (no check processing).
• Reconcile AP transactions and resolve discrepancies with vendors and internal stakeholders.
• Respond to vendor inquiries and ensure timely resolution of payment issues.
• Assist with month-end close activities related to accounts payable.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Support audit requests and provide AP-related documentation as needed.

Qualifications

Required

• 1–3 years of accounts payable or related accounting experience.
• Understanding of invoice processing, coding, and payment procedures.
• Experience working with ACH payments.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent communication and customer service skills.

A plus

• Experience with Sage Intacct.
• Experience using online banking platforms, preferably PNC Bank