Accounts Payable Specialist – Construction

This position will handle high-volume accounts payable while working closely with project managers, vendors, subcontractors, and the accounting team. Work closely with Project Managers to ensure invoices are properly approved and charged to the correct projects.

Accounts Payable Specialist – Construction
We are seeking an experienced Accounts Payable Specialist to join a growing construction company. This position will handle high-volume accounts payable while working closely with project managers, vendors, subcontractors, and the accounting team. The ideal candidate has prior construction accounting/AP experience and understands the importance of accurate job costing, documentation.
Responsibilities

• Process high-volume vendor and subcontractor invoices from receipt through payment.
• Review invoices for proper job, cost code, project, and GL coding.
• Match invoices to purchase orders, contracts, receipts, and approvals.
• Enter invoices accurately into the accounting/ERP system.
• Prepare weekly check runs, ACH payments, and other vendor payments.
• Maintain vendor and subcontractor records, including W-9s and required documentation.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Reconcile vendor statements and AP accounts.
• Work closely with Project Managers to ensure invoices are properly approved and charged to the correct projects.
• Maintain organized and audit-ready AP documentation.

Qualifications

• 2+ years of Accounts Payable experience; construction industry experience strongly preferred.
• Knowledge of construction accounting, job costing, cost codes, purchase orders, and subcontractor invoicing.
• Experience processing a high volume of invoices and payments.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Comfortable communicating directly with vendors, subcontractors, and internal project teams.
• Proficiency with Excel and accounting/ERP systems.
• Experience with Sage 300 CRE, Viewpoint, Procore, Foundation, CMiC, QuickBooks, or similar construction software is a plus.
• Strong organizational, problem-solving, and communication skills.

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