Position Overview
A growing, multi-entity organization is seeking an experienced Accounts Payable & Payroll Manager to oversee accounts payable and payroll operations across multiple operating companies. This position is responsible for managing invoice processing, vendor and subcontractor compliance, payment administration, payroll execution, union and certified payroll reporting, reconciliations, and internal controls.
The ideal candidate is a hands-on accounting professional with strong leadership skills, exceptional attention to detail, and experience managing high-volume AP and payroll operations in a multi-entity environment. Construction industry experience, particularly with union and certified payroll, is highly preferred.
Key Responsibilities
Manage daily accounts payable and payroll operations across multiple entities, establishing priorities, procedures, and accountability for accurate and timely processing.
Oversee vendor invoice processing, coding, approval workflows, three-way matching, expense reimbursements, credit card activity, payment scheduling, and check/ACH runs.
Maintain vendor records and documentation, including W-9s, tax information, certificates of insurance, lien waivers, subcontractor compliance records, payment terms, and banking information.
Monitor AP aging, vendor statements, disputed invoices, unmatched purchase orders, credits, duplicate payments, retainage, and payment holds.
Manage weekly payroll processing, including timecard reconciliation, labor/job-cost coding, hourly and salaried employees, overtime, PTO, per diem, deductions, reimbursements, garnishments, and direct deposit exceptions.
Oversee union payroll administration, including employee classifications, pay rates, deductions, working dues, fringe benefits, and union remittances.
Coordinate certified payroll reporting for applicable projects, ensuring accurate weekly submissions and supporting documentation.
Maintain payroll tax and benefits records, reconcile payroll clearing and liability accounts, and support quarterly and annual payroll tax filings.
Support month-end and year-end close through AP, credit card, payroll, tax, benefit, union, retainage, and related account reconciliations.
Prepare annual 1099 reporting and maintain accurate, audit-ready vendor records.
Maintain internal controls, segregation of duties, payment security, document retention, and fraud-prevention procedures.
Develop and improve AP/payroll procedures, checklists, schedules, and cross-training initiatives.
Hire, train, supervise, and evaluate assigned accounting staff while fostering accuracy, confidentiality, responsiveness, and professional service.
Qualifications
Five or more years of progressive accounts payable, payroll, or accounting operations experience, including supervisory or lead responsibility.
Strong knowledge of accounts payable, payroll processing, payroll taxes, benefits, reconciliations, and internal controls.
Construction industry experience strongly preferred.
Experience with union payroll and certified payroll reporting highly preferred.
Multi-entity accounting and intercompany transaction experience preferred.
Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience will be considered.
Proficiency in Microsoft Excel, Word, Outlook, and Teams.
Experience with ERP systems, payroll platforms, and electronic payment systems preferred. Deltek experience is a plus, but not required.
Benefits
Medical insurance 100% employer-paid
Dental and vision coverage available
401(k) with employer match
Ideal Candidate
A detail-oriented, proactive accounting leader who can independently manage AP and payroll operations, oversee a team, maintain strong financial controls, and ensure accurate and timely processing across multiple entities. The successful candidate will be comfortable working in a fast-paced environment and partnering closely with accounting leadership and operational teams.
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