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Accounts Payable Coordinator

Current

  • Maryland Heights, Missouri
  • 3 days ago

    Highlights

    Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains. • Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered.

    Numbers & Facts

    LocationMaryland Heights, Missouri

    Description

    Blood Borne Pathogen Exposure: No

    People Manager: No

    Key Responsibilities

     
    • Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
    • Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
    • Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
    • Respond promptly to vendor and internal inquiries regarding invoice and payment status.
    • Maintain vendor records, including W-9 documentation, bank information, and contact details.
    • Monitor accounts payable aging and assist in resolving outstanding items.
    • Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
    • Assist with preparation and distribution of annual 1099 reporting.
    • Identify opportunities for process improvements and support automation initiatives within the AP function.
    • Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
    • Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
    • Perform other duties and special projects as assigned.

    Patient Population Served:

    Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents.

     

    Education and Experience Required:

    • Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered.

    • Minimum of 2 years of accounts payable, accounting, or finance-related experience.

    • Experience working with accounting or ERP systems.

    • Proficiency in Microsoft Office applications, particularly Excel.

    • Knowledge of 1099 reporting requirements and vendor management processes.

    • Experience with automated invoice processing and workflows preferred.

     

    Knowledge, Skills, And Abilities

    • Knowledge of invoice processing, payment methods, reconciliations, and vendor management.

    • Excellent organizational and time management skills with the ability to handle multiple priorities.

    • Proficient in Excel, including basic formulas, sorting, and filtering.

    • Effective written and verbal communication skills.

    • Strong problem-solving and analytical skills.

    • Customer service orientation with the ability to build positive vendor and stakeholder relationships.

    • Ability to meet established deadlines while maintaining a high level of accuracy.

    • Ability to research, analyze, and solve discrepancies efficiently.

    • Ability to adapt to changing business needs and process improvements.

     

     

    Leadership Expectations:

    ·         Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner.

    ·         Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership.

    ·         Serving as a trusted resource and subject matter expert for accounts payable processes and procedures.

    ·         Building positive working relationships across departments to facilitate effective communication and problem resolution.

    ·         Identifying opportunities to improve processes, increase efficiency, and reduce errors.

    ·         Proactively addressing issues and escalating concerns appropriately while offering potential solutions.

     

    Physical Demands:

    Indicate the amount of time spent on each activity required as it relates to the essential functions

    Physical Requirements

    LBS

    % of Time Spent

    Physical Requirements

    % of Time Spent

    Carrying

    Choose an item.

    10%

    Sitting

    90%

    Lifting

    Choose an item.

    10%

    Standing

    10%

    Pulling

    Choose an item.

    0%

    Pushing

    0%

    Pushing

    Choose an item.

    0%

    Climbing

    0%

     

    Bending

    0%

    Writing/Typing

    100%

    Grasping

     

    Other (Specify)

     

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