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Accounts Payable / Accounts Receivable Specialist - Miami, FL

Vensure Employer Services

Miami, FL

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Air Intelligence Agency (AIA), Billing, Budgeting, Communication Skills, Construction, Construction Contracts, Credit and Collections, Detail Oriented, Documentation, English Language, Establish Priorities, File Maintenance, Financial Projections, Intuit Quickbooks, Liens, Microsoft Excel, Multilingual, Multitasking, Organizational Skills, Problem Solving Skills, Project Tracking, Purchase Orders, Reconciliation, Record Keeping, Residential Construction, Spanish Language, Support Documentation, Team Player, Vendor/Supplier Management
LOCATION
Miami, FL
POSTED
30+ days ago
Position Overview

We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable Specialist with experience working for a general contractor or construction company. The ideal candidate understands construction accounting terminology, job cost processes, subcontractor/vendor management, and is comfortable working in a fast-paced environment.
This role requires someone who is a self-starter, highly organized, dependable, and able to manage multiple priorities while maintaining accuracy and professionalism.

Key Responsibilities

Accounts Payable
  • Process vendor invoices, subcontractor payments, and purchase orders
  • Verify invoices against contracts, job cost codes, and approvals
  • Manage lien waivers, W-9s, and subcontractor documentation
  • Prepare and process weekly check runs and ACH payments
  • Maintain organized AP files and records
  • Maintain Notice to Owner logs
Accounts Receivable
  • Prepare and submit customer invoices and progress billings
  • Track receivables and follow up on outstanding payments
  • Apply payments and reconcile customer accounts
  • Assist with collections and account resolution
  • Work closely with project managers regarding billing status and job costing

Construction Accounting & Administrative Support

  • Maintain accurate financial records in QuickBooks
  • Utilize Procore for project documentation, invoicing support, QuickBooks interface
  • Assist with job costing, budgeting, and project financial tracking
  • Communicate professionally with vendors, clients, subcontractors, and internal teams

Qualifications

  • Minimum 2+ years of AP/AR experience, preferably in:
    • General contracting o Construction o Commercial or residential building industry
  • Strong understanding of construction terminology and processes
  • Experience with:
    • QuickBooks o Microsoft Excel o Job costing and construction billing
  • Highly organized with strong attention to detail
  • Ability to multitask and prioritize effectively
  • Self-motivated and able to work independently
  • Strong communication and problem-solving skills
  • Reliable, professional, and team-oriented

Preferred Qualifications

  • Experience with AIA billing
  • Knowledge of permits, purchase orders, and subcontractor compliance
  • Familiarity with project-based accounting
  • Bilingual (English/Spanish) is a plus

About the Company

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Vensure Employer Services