Accounting Specialist
We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.
Job Responsibilities:
This position will be responsible for the following activities and functions in the Finance and Accounting Department:
Financial Reporting:
- Support the Periodic/Monthly/Quarterly/Annual Financial Reports- Preparation (Day-to-Day and separate from interpretation and strategy)
- Support the Quarterly Jurisdictional Reports- Sales & Use, Property Tax, other Statutory filing requirements etc.
- Responsible for 1099 Reporting
- Support Project and Program Management reporting
Invoicing/Accounts Receivable:
- Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing
- Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved
- Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.
- Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.
Accounts Payable:
- Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation
- Routine review and retrieval of employee and subcontractor expense reports
- Process employee expense reimbursements
- Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts
- Creating and maintaining new vendors in accounting system and bank payment system
- Tracking, saving and reconciling Vendor invoices
- Weekly generation of A/P Selection report
- Weekly generation of ACH/Wire/Check Disbursements
- Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support
- Assistance with 1099 reconciliation/W9 collections/filings
- Fielding payment inquiries and providing resolution as necessary
Timekeeping / Payroll:
- New employee set up in PEO/Payroll system
- Timesheet/Labor Imports and reconciliation
- Support new project onboarding and set up in the Accounting System
- Create project assignments for timekeeping and initial timekeeping budgets
- Payroll Submittal/Reconciliation
- Vendor/sub-contract management expertise
- Year End Purges and other YE processing reports as well as W2 administration
Requirements
Experience Requirements:
- At least of 2 years of Accounting experience preferred
- Project Based Accounting experience and thorough knowledge
- Federal Contracting/DCCA compliance is highly desired
- Experience in services/staffing industry is a plus
- Preparation of financial reports (periodic, monthly, quarterly, annual)
- Accounts Payable/Receivable management expertise
- Accounts Reconciliation skills
- Payroll and Timekeeping experience
- Vendor/sub-contract management expertise
- Strong written, oral, and presentation skills
- Customer Service oriented
- Detail oriented and focus on compliance, best practices, and continuous improvement
Technologies and Tools:
- Unanet/Procas/Deltek or other Gov't Contractor tailored Project based accounting software strongly preferred.
- Paychex or similar payroll/PEO platform experience
- Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)
- Expensify experience is plus
- Experience with Microsoft 365/SharePoint online/OneDrive
- Extremely proficient with MS Word, PowerPoint
- Extremely proficient with DocuSign and Adobe DC Pro is preferred
Education:
Bachelor's degree in Accounting, Finance or Business Administration required.
Location:
Remote; Resident in Fort Lauderdale area preferr