Accounting Specialist

Accounting Specialist<\/b>

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We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. <\/span>This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

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Job Responsibilities:<\/b>

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This position will be responsible for the following activities and functions in the Finance and Accounting Department:

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Financial Reporting:<\/b>

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· <\/span><\/span><\/span><\/span>Support the Periodic/Monthly/Quarterly/Annual Financial Reports - Preparation (Day-to-Day and separate from interpretation and strategy)

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· <\/span><\/span><\/span><\/span>Support the Quarterly Jurisdictional Reports - Sales & Use, Property Tax, other Statutory filing requirements etc.

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· <\/span><\/span><\/span><\/span>Responsible for 1099 Reporting

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· <\/span><\/span><\/span><\/span>Support Project and Program Management reporting

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Invoicing/Accounts Receivable:<\/b>

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· <\/span><\/span><\/span><\/span>Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing

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· <\/span><\/span><\/span><\/span>Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved

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· <\/span><\/span><\/span><\/span>Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.

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· <\/span><\/span><\/span><\/span>Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.

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Accounts Payable:<\/b>

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· <\/span><\/span><\/span><\/span>Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation

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· <\/span><\/span><\/span><\/span>Routine review and retrieval of employee and subcontractor expense reports

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· <\/span><\/span><\/span><\/span>Process employee expense reimbursements

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· <\/span><\/span><\/span><\/span>Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts

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· <\/span><\/span><\/span><\/span>Creating and maintaining new vendors in accounting system and bank payment system

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· <\/span><\/span><\/span><\/span>Tracking, saving and reconciling Vendor invoices

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· <\/span><\/span><\/span><\/span>Weekly generation of A/P Selection report

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· <\/span><\/span><\/span><\/span>Weekly generation of ACH/Wire/Check Disbursements

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· <\/span><\/span><\/span><\/span>Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support

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· <\/span><\/span><\/span><\/span>Assistance with 1099 reconciliation/W9 collections/filings

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· <\/span><\/span><\/span><\/span>Fielding payment inquiries and providing resolution as necessary

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Timekeeping / Payroll:<\/b>

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· <\/span><\/span><\/span><\/span>New employee set up in PEO/Payroll system

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· <\/span><\/span><\/span><\/span>Timesheet/Labor Imports and reconciliation

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· <\/span><\/span><\/span><\/span>Support new project onboarding and set up in the Accounting System

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· <\/span><\/span><\/span><\/span>Create project assignments for timekeeping and initial timekeeping budgets

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· <\/span><\/span><\/span><\/span>Payroll Submittal/Reconciliation

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· <\/span><\/span><\/span><\/span>Vendor/sub-contract management expertise

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· <\/span><\/span><\/span><\/span>Year End Purges and other YE processing reports as well as W2 administration

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Requirements<\/h3>

Experience Requirements:<\/b>

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· <\/span><\/span><\/span><\/span>At least of 2 years of Accounting experience preferred

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· <\/span><\/span><\/span><\/span>Project Based Accounting experience and thorough knowledge

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· <\/span><\/span><\/span><\/span>Federal Contracting/DCCA compliance is highly desired

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· <\/span><\/span><\/span><\/span>Experience in services/staffing industry is a plus

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· <\/span><\/span><\/span><\/span>Preparation of financial reports (periodic, monthly, quarterly, annual)

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· <\/span><\/span><\/span><\/span>Accounts Payable/Receivable management expertise

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· <\/span><\/span><\/span><\/span>Accounts Reconciliation skills

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· <\/span><\/span><\/span><\/span>Payroll and Timekeeping experience

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· <\/span><\/span><\/span><\/span>Vendor/sub-contract management expertise

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· <\/span><\/span><\/span><\/span>Strong written, oral, and presentation skills

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· <\/span><\/span><\/span><\/span>Customer Service oriented

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· <\/span><\/span><\/span><\/span>Detail oriented and focus on compliance, best practices, and continuous improvement

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Technologies and Tools: <\/b>

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· <\/span><\/span><\/span><\/span>Unanet/Procas/Deltek or other Gov't Contractor tailored Project based accounting software strongly preferred.

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· <\/span><\/span><\/span><\/span>Paychex or similar payroll/PEO platform experience

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· <\/span><\/span><\/span><\/span>Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)

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· <\/span><\/span><\/span><\/span>Expensify experience is plus

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· <\/span><\/span><\/span><\/span>Experience with Microsoft 365/SharePoint online/OneDrive

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· <\/span><\/span><\/span><\/span>Extremely proficient with MS Word, PowerPoint

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· <\/span><\/span><\/span><\/span>Extremely proficient with DocuSign and Adobe DC Pro is preferred

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Education:<\/b>

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Bachelor's degree in Accounting, Finance or Business Administration required.

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Location:<\/b>

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Remote; Resident in Fort Lauderdale area preferr<\/span><\/span>

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