Accounting & Office Manager

Accounting & Office Manager

Our client, a well-established and growing law firm in Charlotte, is seeking an experienced Accounting & Office Manager to oversee the firm's day-to-day accounting functions and office operations. This role is ideal for a hands-on professional who enjoys balancing financial responsibilities with administrative leadership in a fast-paced professional services environment.

Responsibilities:

Accounting & Finance (70%)

• Manage the firm's daily accounting operations, including accounts payable, accounts receivable, and general ledger activities

• Perform monthly bank and trust account reconciliations

• Prepare and review billing, client invoices, and collections reporting

• Monitor client retainers and trust account transactions in compliance with legal accounting requirements

• Assist with month-end and year-end close processes

• Maintain financial records and support budgeting and cash flow management

• Prepare financial reports for firm partners and leadership

• Coordinate with external CPA firms regarding tax filings, audits, and year-end reporting

• Process payroll and maintain payroll-related records

• Ensure compliance with accounting policies, internal controls, and regulatory requirements

Office Management & Administration (30%)

• Oversee day-to-day office operations and serve as the primary administrative resource for the firm

• Manage relationships with vendors, suppliers, and service providers

• Coordinate office facilities, equipment, and space management

• Support onboarding and administrative aspects of employee lifecycle activities

• Assist with benefits administration and HR-related documentation

• Maintain office policies and procedures to ensure operational efficiency

• Manage office supplies, inventory, and firm-wide administrative needs

• Coordinate meetings, events, and other firm activities as needed

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred

• 5+ years of accounting experience, preferably within a law firm, professional services firm, or similar environment

• Prior experience managing office operations or administrative functions

• Strong understanding of general accounting principles, accounts payable, accounts receivable, payroll, and financial reporting

• Experience with legal billing systems, trust accounting, and law firm operations is highly preferred

• Proficiency in Microsoft Excel and accounting software

• Excellent organizational, communication, and problem-solving skills

• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality

What We're Looking For

The ideal candidate is a detail-oriented accounting professional who enjoys being a key contributor to the success of a small-to-mid-sized organization. This individual will be comfortable wearing multiple hats, partnering with attorneys and staff, and helping ensure both the financial health and operational effectiveness of the firm.

Location: Charlotte, NC

Schedule: Fully onsite, Monday through Friday

Employment Type: Direct Hire

Compensation: $80,000 - $95,000 depending on experience, full benefit package and discretionary bonus

Pay Details: $80,000.00 to $95,000.00 per year

Search managed by: Carly Steele

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.