Accounting/Office Assistant

We are looking for someone who is detailed oriented and has office, QuickBooks and Accounting Experience.

If you have Legal or Property Management Experience that is a huge plus, but not a requirement!

Daily Duties:

• Manage and monitor shared accounting inboxes to ensure timely processing of invoices, requests, approvals, and client communications.
• Process accounts payable, including invoice review, coding, data entry, and payment support.
• Record financial transactions and maintain accurate accounting records.
• Perform bank and credit card reconciliations.
• Assist with coordination of Lease Document packages, Rent Rolls, Tenant Move Outs
• Assist with monthly contractor billings, AIA, Lien Releases, Insurance Requirements
• Tracking insurance certificates from vendors and tenants
• Prepare and maintain accurate reports and spreadsheets
• Ensure vendors and service providers are properly set up including W-9, EIN Vendor Forms.
• Support client communication related to accounting requests, documentation, and outstanding items Support day-to-day accounting operations for multiple client accounts.
• Assist with month-end close procedures.
• Answer phones, greet visitors, order supplies
• Follow all company policies and procedures.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
• Develop and maintain positive working relationships with others
• Support Team to reach common goals; listen and respond appropriately to the concerns of other employees
• Perform other duties as requested by Supervisors