POSITION DESCRIPTION
Perform a variety of general clerical, accounting and bookkeeping duties including: process outgoing mail, accept and process program receipts; prepare bank deposits; generate and maintain tenant accounting records and reports, and respond to inquiries from tenants and the general public.
DUTIES & RESPONSIBILITIES – Under the supervision of the Finance / Accounting Director, the incumbent's essential job duties may include, but are not limited to the following:
- Perform a variety of general clerical duties including processing outgoing and incoming mail, maintaining files and records, answering the telephone, operating standard office equipment and ordering office supplies.
- Prepare mailings of all vendor and landlord payments, and rent notices in a timely and accurate manner.
- Collect and process program receipts, process monthly statements and reports.
- Process tenant charges, payments, monthly statements, and reports for assigned area of responsibility, assuring the accuracy and correctness of all transactions.
- Prepare vacated tenant debt information for subsequent collection, including the ongoing maintenance of debt record databases and debtor files.
- Receive and respond to questions and complaints from tenants and the general public relating to assigned area of responsibility, review problems encountered with supervisory personnel.
- Prepare files for legal action; coordinate with attorney and track legal cases.
- Respond to the processing of staff and tenant information in a confidential and professional manner at all times.
- Generate specialized reports and prepare general correspondence as instructed.
- Provide administrative assistance in support of the finance / accounting department work unit, prioritize, coordinate and assure the accuracy of assigned work.
- At all times, maintain a respectful and helpful attitude toward all residents, other staff, and the general public.
- Perform related duties as assigned.
- Collect and deposit money from laundry equipment throughout the county.
- Support and/or back up the Accounting Technician's position.