Accounting Assistant
Department: Finance / AccountingReports To:FLSA Status: Non‑Exempt Job Type: Full-Time
Position Summary
Rehmann is searching for an Accounting Assistant for our client in the southwest Florida area. Our client is seeking a detail-oriented and organized Accounting Assistant to support our accounting and administrative operations. This position is responsible for accurately entering and maintaining financial and job-related data, assisting with payroll processing, tracking project costs, and supporting the accounting team with day-to-day administrative functions.
This role is ideal for someone pursuing a career in accounting, bookkeeping, finance, or business administration and looking to gain hands-on experience in the construction industry.
Essential Responsibilities
- Enter customer invoices, vendor bills, payments, and deposits into accounting software.
- Process customer payments and maintain accurate accounts receivable records.
- Record and track checks, electronic payments, and bank transactions.
- Assist with contract entry and maintenance, ensuring documentation is complete and organized.
- Enter employee payroll information and verify payroll data for accuracy.
- Review and enter employee timesheets.
- Assist with job costing by allocating labor hours, payroll costs, materials, and other expenses to specific projects.
- Maintain accurate accounting records and filing systems, both electronic and physical.
- Assist with account reconciliations and data verification.
- Generate reports and spreadsheets as requested by management.
- Support month-end and year-end accounting activities.
- Communicate with customers, vendors, and employees regarding documentation and payment information as needed.
- Perform general administrative and accounting duties assigned by management.
Qualifications
- High school diploma required; Associate's degree or coursework in Accounting, Finance, or Business preferred.
- Previous bookkeeping, accounting, administrative, or data entry experience is a plus.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Ability to learn accounting and payroll software quickly.
- Strong organizational and time management skills.
- Ability to maintain confidentiality of financial and employee information.
- Excellent written and verbal communication skills.
- Construction industry experience is a plus but not required.
Preferred Skills
- Experience with QuickBooks or other accounting software.
- Understanding of payroll processing and job costing concepts.
- Familiarity with construction accounting practices.
- Strong numerical and analytical skills.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Occasionally lift and carry office materials up to 20 pounds.
What We Offer
- Hands-on experience in accounting and construction operations.
- Opportunity to learn payroll, job costing, accounts receivable, and construction accounting processes.
- Professional development and mentorship.
- Collaborative, team-oriented work environment.
- Potential for long-term growth within the company.
Our client is an Equal Opportunity Employer and values a diverse and inclusive workplace.