Academic Scheduling Specialist

Academic Scheduling Specialist

Salary

$21.41 - $22.67 Hourly

Location

Whitworth University Campus

Job Type

Full-Time Staff

Division

Academic Affairs

Department

Registrars Office

Opening Date

04/17/2026

FLSA

Non-Exempt

FTE

1.0

• Description
• Benefits

Whitworth University is a residential campus shaped by learning, curiosity, and community life. This role is based on campus and requires consistent, in-person engagement.

Position Summary

Whitworth invites applicants to join the University as the Academic Scheduling Specialist. In this role, you will manage the universitys classroom usage, schedule of courses, and ensure they align with Academic Affairs goals. Facilitate all course scheduling processes and systems, maintain accurate course information, support all student registration processes, and assist with curriculum management and course building. Serves as part of the Office of the University Registrar operations team, which is responsible for course and section record management, including data integrity, reporting, and upholding standard operating procedures. This position will collaborate with academic departments and leaders across campus to create and manage the course schedule.

Core Responsibilities

Academic Scheduling | 40%

• Manages classroom usage and Schedule of Courses and instructional facilities used for the academic terms of the university.
• Manages course offerings from time of course approval to placement on the Schedule of Courses, ensuring the integrity of the database.
• Ensures collection of departmental course schedules and evaluates course times and sizes based on classroom availability.
• Prepares and maintains a Schedule of Courses for registration.
• Provides classroom usage patterns and data that supports strategic decision-making on the utilization of instructional facilities.
• Collaborate on building, maintaining and publishing the university's academic calendars and weekly class schedules
• Serve as the primary point of contact for academic staff and faculty with questions about course scheduling and classroom usage
• Provide campus-wide training on course scheduling
• Work closely with the President's Office and University Events team to manage important campus event space usage and strategic classroom moves

Registration | 20%

• Assists with all Colleagues rules and processes governing registration, waitlists, grading, applications and other student process
• Builds Directed Study courses and assists with section registration
• Assists with new student registration processes, collaborating with University Registrar staff and other campus departments
• Serves as an administrator of the academic modules with Self-Service

System Administration & Academic Data | 30%

• Serves on the Application Development Advisory Board for Academic Affairs
• Serves as an administrator for the Courseleaf curriculum management system
• Maintain course proposal information for curriculum committee reviews
• Build and maintain accurate course information in Colleague.
• Assist with demographic change processes for the office ensuring university and federal compliance and data integrity
• Design and manage forms for the office, liaising with Information Systems and the broader campus community providing technical support and training
• Collaborate with all campus departments and specifically Human Resources, Institutional Advancement and Information Systems to ensure accuracy, consistency and integrity in all constituent data updates, processes and policies
• Assist with streamlining university registrar operations and data processing
• Develop and maintain quality control reports for academic scheduling

Other | 10%

• Represent the University Registrar on university committees and teams as assigned
• Assist with commencement planning and other special projects and events
• Other duties as assigned

Qualifications and Core Competencies

• A bachelors degree is preferred. Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• Two years experience in higher education, project management, data entry or related field, or an equivalent level of education and experience.
• Personal commitment to the Christian faith and integration of faith and learning.
• Commitment to Whitworth University's educational mission as a Christian liberal arts university.

Core Competencies

• Strong proficiency in data entry and management, with experience using database software.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in data handling and reporting.
• Proficient in Microsoft Office Suite, particularly Excel, with the ability to create and manage complex spreadsheets.
• Strong interpersonal and communication skills, with the ability to train and collaborate with diverse campus departments.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.

Other Details

Schedule

Full-time (1.0 FTE) | 12 months | 40 hours per week

Whitworth office hours are 8 AM to 4:30 PM Monday - Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Looking for resources to help with writing a faith statement? Check out our faith statement resource page for more information.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty, staff, and their families by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including:

• Comprehensive medical, dental, and vision coverage
• Employer-matched 403 (b) retirement plan
• Tuition remission programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• Accrued vacation and sick leave based on full-time equivalency (FTE). All staff accrue 8 hours of sick leave per month and 10 to 20 days of vacation per year, depending on employee category.
• 2 days of Floating Holiday leave based on full-time equivalency (FTE)
• Access to an Employee Assistance Program
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 15 paid holidays throughout the year

To discover more about these offerings, please visit our benefits page.

Employer Whitworth University

Address 300 W Hawthorne

Spokane, Washington, 99251

Phone 5097774872

Website http://www.whitworth.edu