A.I Center Admin Coordinator

Posting Details

Posting Summary

Logo Posting Number TMP02620PO26 Job Code Title Administrative Coordinator II Advertised Title A.I Center Admin Coordinator Campus Columbia College/Division College of Engineering and Computing Department CEC Computer Science and Engineering Salary $23.00 PER HOUR Location of Vacancy Part/Full Time Part Time Hours per Week 15 Work Schedule

• This part-time position is expected to work approximately 15 hours per week.
• Work hours will generally be scheduled during normal business hours, between 8:30 a.m. and 5:00 p.m., Monday through Friday.
• Based on the operational needs of the college, work hours may occasionally increase to up to 20 -25 hours per week.

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Temporary Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu.

Position Description

Advertised Job Summary

Provides administrative support to a department, director, faculty member, or executive. Assists with the day to day operations of the department to include receptionist/front desk responsibilities, as well as general office duties such as maintaining calendar, scheduling appointments-coordinating meetings, prepare/draft office correspondence, process invoices, travel requests and reimbursements as well as various purchasing and printing documents.

Common Knowledge/Skills/Abilities: Excellent customer relations; considerable abilities in office procedures; high level of organization; excellent verbal and written communication skills. Proficiency with typing and word processing software.

Job Duties Include:

• Serve as the primary point of contact for the Molinaroli College of Engineering & Computing AI Institute, assisting faculty, staff, students and other university constituents as needed. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to e-mails, greeting visitors, est. Ensures the office is professionally maintained at all times.
• Provide primary administrative support to the Director of the Ai Institute by scheduling and organizing meetings, managing institute mail and shipments, maintaining supply inventory, and coordinating the booking of institute spaces. In addition, assist the Director in drafting documents based on verbal or email instructions, compiling institute data into charts, reports, and presentations, reviewing documents before submission for signature, and tracking deadlines for various projects.
• At the direction of the AI Institute Director, coordinate activities that support the growth, visibility, and external engagement of the Institute. Assist with business and relationship development activities, including identifying and tracking prospective industry, government, academic, and community partners; coordinating outreach and follow-up communications; scheduling and supporting partner meetings and visits; maintaining records of contacts, opportunities, and engagement activities; and assisting with materials and presentations used to cultivate partnerships and promote Institute capabilities. Coordinate Institute seminars, workshops, conferences, summer camps, and other events, including speakers, schedules, agendas, announcements, meals, space, and related logistics.
• Assist with the preparation and processing of human-resources documentation for Institute faculty and staff. Support the onboarding of new faculty, staff, and projects by coordinating required paperwork, communications, and start-up activities.
• Support the AI Institute Director in preparing and submitting eIRB briefs and coordinating research-compliance processes. Partner with the Director to grow and manage the Institute's project portfolio, ensuring key deadlines, deliverables, and project milestones are met in accordance with established timelines.
• Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed.

Qualifications

• A high school diploma or GED is required.
• Previous administrative experience is preferred but not required.
• The successful candidate must be able to learn and apply university policies and procedures and possess a basic understanding of project management principles.

Job Duties

Posting Detail Information

Number of Vacancies 1 Desired Start Date 12/01/2026 Proposed End Date 05/15/2026 Job Open Date 11/02/2026 Job Close Date 11/20/2026 Open Until Filled No Special Instructions to Applicant

Applicants must be able to provide a current résumé and a list of professional references upon request.

Quicklink for Posting https://uscjobs.sc.edu/postings/215447 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Position Attributes

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety/Security Sensitive or Requires a CDL No Hazardous weather category Non-Essential

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• List of References and Contact Information

Optional Documents