38590 Secretary Assistant Superintendent Leadership

Job

Title:

Secretary

Asst.

Superintendent

Leadership

Exemption

Status:

Nonexempt

Reports

to:

Assistant

Superintendent

Leadership

Date

Revised:

October

2026

Dept.

/School:

Division

of

Leadership

Pay

Grade:

P19

Primary

Purpose:

Under

minimal

supervision,

manage

and

organize

the

Assistant

Superintendent's

daily

activities.

This

position

provides

administrative

support,

handles

confidential

information,

and

involves

frequent,

professional

contact

with

district

employees

at

all

levels

and

the

general

public.

Qualifications:

Education/Certification :

High

School

Diploma

or

equivalent

Certified Educational Organization

Professional

(CEOP)

preferred

Notary

Public

for

Dallas

County,

or

eligible

for

commission

Experience:

Minimum

of

five

(5)

years

of

administrative

assistant

experience

in

an

executive

environment

Special

Knowledge/Skills:

Thorough

knowledge

of

school

district

organization,

operations,

and

administrative

policies

Highly

proficient

in

general

office

skills,

including

office

management

and

organization

Advanced

knowledge

of

Microsoft

Word,

Excel,

PowerPoint,

and

Access

Ability

to

incorporate

technological

advances

into

daily

office

operations

Ability

to

compose

general

correspondence,

maintain

accurate

records,

manage

files,

and

display

a

pleasant

and

professional

appearance

to

the

public

Highly

effective

communication

skills

and

the

ability

to

deal

with

staff

and

the

public

in

a

positive

manner

Must

be

detail-oriented

and

have

excellent

proofreading,

editing,

and

grammatical

skills

Ability

to

handle

multiple

tasks

simultaneously

and

handle

heavy

loads

with

critical

deadlines

Be

a

self-starter,

proactive

planner,

and

be

able

to

perform

office

functions

with

minimal

supervision

Must

maintain

highly

confidential

and

sensitive

information

Major

Responsibilities

and

Duties:

1.

Prepare

correspondence,

forms,

and

reports

as

needed.

2.

Compile

pertinent

data

as

needed

for

various

reports

at

all

levels

of

administration,

including

the

review

and

compilation

of

monthly

board

documents.

3.

Compile

pertinent

data

as

needed

when

preparing

various

reports.

4.

Manage

pertinent

information

promptly.

5.

Assist

the

Assistant

Superintendent

with

organization

and

planning

for

monthly

administrative

meetings.

6.

Maintain

and

organize

physical

and

computerized

departmental

files.

7.

Perform

routine

bookkeeping

tasks

for

the

department

budget

and

manage

department

funds.

8.

Prepare

purchase

requisitions,

check

requests,

reconciliations,

and

other

Oracle

business-related

transactions

for

the

Assistant

Superintendent.

9.

Answer

incoming

calls

and

refer

inquiries

or

problems

to

the

appropriate

department.

10.

Schedule,

organize,

and

manage

the

Assistant

Superintendent's

online

calendar.

11.

Complete

registrations

and

travel

arrangements,

and

prepare

travel

documents.

12.

Maintain

office

supplies

and

equipment,

and

operate

office

equipment.

13.

Review

and

distribute

mail.

14.

Monitor

personnel

time

records

(Kronos)

for

specified

professionals

and

paraprofessionals.

15.

Promote

positive

community

relations

through

effective

email

and

phone

communications

with

parents,

teachers,

administrators,

and

other

district

personnel.

16.

Record

new

P-Cards

for

district

users.

17.

Record

NSF

checks

for

the

district.

18.

Manage

and

distribute

all

Enterprise

car

rental

invoices

for

the

district.

Other

19.

Demonstrate

professional,

ethical,

and

responsible

behavior.

20.

Maintain

confidentiality

of

information

at

all

times

commensurate

with

position

and

experience.

21.

Perform

all

other

duties

as

assigned.

Supervisory

Responsibilities:

None

Mental

Demands/Physical

Demands/Environmental

Factors

Tools/Equipment

Used:

Standard

office

equipment,

including

a

personal

computer

and

peripherals

Posture:

Prolonged

sitting;

occasional

bending/stooping,

pushing/pulling,

twisting

Motion:

Repetitive

hand

motions,

including

frequent

keyboarding

and

use

of

a

mouse;

occasional

reaching

Lifting:

Occasional

light

lifting

and

carrying

(less

than

15

pounds)

Environment:

Occasional,

prolonged,

and

irregular

hours

Mental

Demands:

Work

with

frequent

interruptions

and

maintain

emotional

control

under

stress

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Reviewed

by

Date