| Location | TX |
Job
Title:
Secretary
Principal
Exemption
Status/Test:
Non-exempt
Reports
to:
Principal
Date
Revised:
September
2025
Dept./School:
Campus
Pay
Grade :
P17
Primary
Purpose:
Work
under
minimum
supervision
to
provide
advanced
clerical
services
to
the
administrator
assigned.
Handle
confidential
information
and
frequently
contact
all
levels
of
district
employees,
outside
agencies,
and
the
general
public.
Qualifications:
Education/Certification:
High
school
diploma
or
equivalent
Certified
Educational
Office
Professional
certification
(CEOP)
Experience:
Minimum
of
five
(5)
years
or
more
of
advanced
secretarial
experience
with
extensive
contact
with
people
Special
Knowledge/Skills:
Knowledge
of
school
district
organization,
operations,
and
administrative
policies
Ability
to
read
and
comprehend
instructions,
correspondence,
and
memos
Ability
to
make
independent
decisions
regarding
planning,
organizing,
and
scheduling
Excellent
public
relations,
organization,
communication,
and
interpersonal
skills
Ability
to
use
software
to
develop
spreadsheets,
perform
data
analysis,
and
do
word
processing
Ability
to
multitask
numerous
complex
administrative
activities
Major
Responsibilities
and
Duties:
Clerical
Support
1.
Provide
direct
assistance
and
support
to
departmental
and
campus
staff.
2.
Prepare
correspondence,
forms,
manuals,
reports,
presentations,
and
other
documents
for
the
administrator
assigned.
3.
Schedule
appointments
and
maintain
the
administrator's
calendar.
4.
Set
up
meetings,
including
reserving
the
venue,
preparing
materials,
and
arranging
refreshments
and
catering.
5.
Make
travel
arrangements,
including
hotel
reservations,
and
turn
in
conference
registration
forms
for
all
departments.
6.
Compile,
maintain,
and
file
all
reports,
records,
and
other
department
operations
documents.
7.
Manage
professional
memberships
for
the
administrator
and
other
department
staff
as
directed
by
the
administrator.
8.
Maintain
the
department's
base
budget
by
reconciling
budget
books,
generating
weekly
reports,
and
attending
budget
meetings.
Reception
and
Phones
9.
Answer
incoming
calls
and
greet
visitors.
10.
Respond
to
routine
inquiries
from
the
public
and
staff
and
refer
appropriate
inquiries
or
problems
to
(cabinet-level
administrators)
or
other
administrators.
Policy,
Reports,
and
Correspondence
11.
Compile
pertinent
data
to
prepare
various
required
state
and
local
reports.
12.
Prepare
purchase
orders
and
payment
authorizations
as
directed.
13.
Compile,
maintain,
and
file
all
reports,
records,
and
other
documents
as
required.
Other
14.
Comply
with
federal
and
state
laws
and
regulations
and
local
board
policies.
15.
Maintain
confidentiality.
16.
Perform
other
duties
as
assigned.
Supervisory
Responsibilities:
None
Mental
Demands/Physical
Demands/Environmental
Factors:
Tools/Equipment
Used:
Standard
office
equipment,
including
a
personal
computer
and
peripherals
Posture:
Prolonged
sitting;
occasional
bending/stooping,
pushing/pulling,
and
twisting
Motion:
Repetitive
hand
motions,
including
frequent
keyboarding
and
use
of
a
mouse;
occasional
reaching
Lifting:
Occasional
light
lifting
and
carrying
(less
than
15
pounds)
Environment:
May
work
prolonged
or
irregular
hours ;
occasional
districtwide
travel
Mental
Demands:
Work
with
frequent
interruptions;
maintain
emotional
control
under
stress
This
document
describes
the
general
purpose
and
responsibilities
assigned
to
this
job.
It
is
not
an
exhaustive
list
of
all
responsibilities
and
duties
that
may
be
assigned
or
skills
that
may
be
required.
Reviewed
by
Date
Received
by
Date
.