38457 Secretary Principal

Job

Title:

Secretary

Principal

Exemption

Status/Test:

Non-exempt

Reports

to:

Principal

Date

Revised:

September

2025

Dept./School:

Campus

Pay

Grade :

P17

Primary

Purpose:

Work

under

minimum

supervision

to

provide

advanced

clerical

services

to

the

administrator

assigned.

Handle

confidential

information

and

frequently

contact

all

levels

of

district

employees,

outside

agencies,

and

the

general

public.

Qualifications:

Education/Certification:

High

school

diploma

or

equivalent

Certified

Educational

Office

Professional

certification

(CEOP)

Experience:

Minimum

of

five

(5)

years

or

more

of

advanced

secretarial

experience

with

extensive

contact

with

people

Special

Knowledge/Skills:

Knowledge

of

school

district

organization,

operations,

and

administrative

policies

Ability

to

read

and

comprehend

instructions,

correspondence,

and

memos

Ability

to

make

independent

decisions

regarding

planning,

organizing,

and

scheduling

Excellent

public

relations,

organization,

communication,

and

interpersonal

skills

Ability

to

use

software

to

develop

spreadsheets,

perform

data

analysis,

and

do

word

processing

Ability

to

multitask

numerous

complex

administrative

activities

Major

Responsibilities

and

Duties:

Clerical

Support

1.

Provide

direct

assistance

and

support

to

departmental

and

campus

staff.

2.

Prepare

correspondence,

forms,

manuals,

reports,

presentations,

and

other

documents

for

the

administrator

assigned.

3.

Schedule

appointments

and

maintain

the

administrator's

calendar.

4.

Set

up

meetings,

including

reserving

the

venue,

preparing

materials,

and

arranging

refreshments

and

catering.

5.

Make

travel

arrangements,

including

hotel

reservations,

and

turn

in

conference

registration

forms

for

all

departments.

6.

Compile,

maintain,

and

file

all

reports,

records,

and

other

department

operations

documents.

7.

Manage

professional

memberships

for

the

administrator

and

other

department

staff

as

directed

by

the

administrator.

8.

Maintain

the

department's

base

budget

by

reconciling

budget

books,

generating

weekly

reports,

and

attending

budget

meetings.

Reception

and

Phones

9.

Answer

incoming

calls

and

greet

visitors.

10.

Respond

to

routine

inquiries

from

the

public

and

staff

and

refer

appropriate

inquiries

or

problems

to

(cabinet-level

administrators)

or

other

administrators.

Policy,

Reports,

and

Correspondence

11.

Compile

pertinent

data

to

prepare

various

required

state

and

local

reports.

12.

Prepare

purchase

orders

and

payment

authorizations

as

directed.

13.

Compile,

maintain,

and

file

all

reports,

records,

and

other

documents

as

required.

Other

14.

Comply

with

federal

and

state

laws

and

regulations

and

local

board

policies.

15.

Maintain

confidentiality.

16.

Perform

other

duties

as

assigned.

Supervisory

Responsibilities:

None

Mental

Demands/Physical

Demands/Environmental

Factors:

Tools/Equipment

Used:

Standard

office

equipment,

including

a

personal

computer

and

peripherals

Posture:

Prolonged

sitting;

occasional

bending/stooping,

pushing/pulling,

and

twisting

Motion:

Repetitive

hand

motions,

including

frequent

keyboarding

and

use

of

a

mouse;

occasional

reaching

Lifting:

Occasional

light

lifting

and

carrying

(less

than

15

pounds)

Environment:

May

work

prolonged

or

irregular

hours ;

occasional

districtwide

travel

Mental

Demands:

Work

with

frequent

interruptions;

maintain

emotional

control

under

stress

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date

.