38437 Staffing Specialist

Job

Title:

Staffing

Specialist

Human

Resources

Exemption

Status:

Non-Exempt

Reports

to:

HR

Analyst

Date

Revised:

September

2026

Dept./School:

Human

Resources

Department

Pay

Grade :

P17

Primary

Purpose:

To

support

and

process

the

hiring

and

transfers

of

employees

of

the

district

by

planning,

coordinating,

and

executing

onboarding

activities

that

ensure

new

employees

are

onboarded

into

the

district.

Qualifications:

Education/Certification:

High

school

Diploma

or

equivalent

Certified

Educational

Office

Professional

certification

(CEOP),

preferred

Bilingual,

preferred

Experience:

Minimum

of

three

(3)

years

of

experience

in

clerical

and

file

maintenance

in

a

public

school

setting

Demonstrated

experience

with

the

use

of

the

HRIS

Oracle

system,

preferred

Special

Knowledge/Skills/Abilities:

Proficient

in

keyboarding

and

maintaining

accurate

filing

systems

Skilled

in

using

computer

software,

including

Microsoft

Office

Suite

(Word,

Excel,

Outlook)

and

database/spreadsheet

development

tools

Ability

to

perform

basic

mathematical

calculations

accurately

Ability

to

read,

write,

speak,

and

comprehend

English

clearly

and

effectively

Strong

organizational

skills

with

the

ability

to

manage

multiple

tasks

and

meet

deadlines

Effective

verbal

and

written

communication

skills

Demonstrates

courteous

and

professional

telephone

etiquette

when

interacting

with

staff,

parents,

and

the

general

public

Ability

to

work

collaboratively

and

respectfully

with

employees

at

all

levels

across

the

organization

Ability

to

represent

the

school

district

positively

in

all

interactions,

both

internal

and

external

Maintains

confidentiality

and

exercises

sound

judgment

when

handling

sensitive

or

private

information

Demonstrates

general

clerical

competencies,

including

document

preparation,

scheduling,

and

data

entry

Ability

to

take

initiative

and

complete

routine

office

tasks

independently

Ability

to

manage

a

high-volume

workload

in

a

fast-paced

environment

while

adhering

to

critical

deadlines

Ability

to

quickly

learn

new

systems,

procedures,

and

technologies

Adaptable

and

flexible,

especially

under

pressure

or

when

priorities

shift

unexpectedly

Major

Responsibilities

and

Duties:

Onboarding

1.

Coordinates

the

end-to-end

onboarding

process

for

new

hires,

ensuring

a

smooth

and

welcoming

experience

from

offer

acceptance

through

the

first

day.

2.

Prepares

and

distributes

onboarding

materials

and

schedules

orientation

sessions.

3.

Communicates

onboarding

instructions

and

expectations

to

new

employees

before

their

start

date.

4.

Collects

and

verifies

required

documentation

such

as

I-9s,

W-4s,

direct

deposit

forms,

and

other

pre-employment

paperwork.

5.

Ensures

that

all

onboarding

documentation

is

completed

accurately

and

submitted

in

accordance

with

legal

and

organizational

requirements.

6.

Conduct

new

employee

orientation

sessions,

including

presentations

on

district

policies,

benefits,

etc.

7.

Execute

all

actions

of

the

onboarding

process

and

employee

personnel

changes.

8.

Enter

new-hire

data

into

the

HRIS

or

employee

management

systems

and

verify

accuracy.

9.

Prepare

onboarding

schedules,

ensure

the

completion

of

necessary

documentation,

and

conduct

orientation

sessions.

10.

Maintain

consistent

onboarding

practices

and

ensure

all

new

hires

receive

timely,

accurate

information.

Records

11.

Maintain

employee

files

in

accordance

with

TEA

and

district

guidelines,

including

position,

pay

grade,

salary,

and

contracts.

12.

Maintain

and

review

all

transcripts,

service

records,

and

other

required

personnel

records

and

forms

for

each

employee

to

ensure

accuracy

and

compliance.

Other

13.

Serves

as

a

point

of

contact

for

new

hires

during

the

onboarding

process,

addressing

any

questions

or

concerns

they

may

have.

14.

Assist

with

the

storage

and

scanning

of

personnel

records

in

accordance

with

established

procedures.

15.

Monitor

access

to

human

resources

(HR)

records

and

maintain

proper

security

and

confidentiality.

16.

Assist

the

Human

Resources

Analyst

and

Director(s)

if

needed.

17.

Perform

all

other

duties

as

assigned.

Supervisory

Responsibilities:

None

Mental

Demands/Physical

Demands

Environmental

Factors:

Tools/Equipment

Used:

Standard

office

equipment,

including

personal

computer

and

peripherals

Posture:

Prolonged

sitting;

occasional

bending/stooping,

pushing/pulling,

and

twisting

Motion:

Repetitive

hand

motions,

frequent

keyboarding,

and

use

of

a

mouse;

occasional

reaching

Lifting:

Occasional

light

lifting

and

carrying

(less

than

15

pounds)

Environment:

Work

irregular

hours;

occasional

prolonged

hours

Mental

Demands:

Work

with

frequent

interruptions;

maintain

emotional

control

under

stress;

maintain

confidentiality

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

a

partial

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date