38393 Secretary Print Shop

Job

Title:

Secretary

Printing

Services

Exemption

Status:

Nonexempt

Reports

to:

Coordinator

Printing

Services

Date

Revised:

August

2026

Dept.

/School:

Printing

Services

Pay

Grade:

P15

Primary

Purpose:

Perform

experience-level

secretarial

tasks,

including

and

not

limited

to:

producing

monthly

reports,

ordering

all

departmental

supplies,

creating

purchase

orders,

p-card

purchases,

corresponding

with

internal

departments,

customer

service,

etc.

Answering

calls

and

directing

them

to

proper

personnel.

Qualifications:

Education/Certification :

High

school

diploma

or

equivalent

Certified

Educational

Office

Professional

(CEOP)

certification,

preferred

Experience:

Minimum

of

two

(2)

years

of

clerical

experience

Special

Knowledge/Skills:

Maintain

a

high

level

of

confidentiality

Perform

clerical

tasks

accurately

Work

independently

and

organize

complex

clerical

tasks

Maintain

accurate

and

organized

financial

records

Produce

financial

spreadsheets

for

Print

Shop

expense

transfers

Accept

payment

from

customers

for

printing

jobs

and

prepare

for

deposit

Proficiency

in

computers,

database

spreadsheet

programs,

Oracle/Tyler

and

Outlook

Major

Responsibilities

and

Duties:

1.

Prepare

and

submit

all

Purchase

Order

requests.

2.

Order

paper

and

supplies

in

Oracle

and

Amazon

for

use

in

all

areas

of

the

shop.

3.

Maintain

accurate

files

and

financial

records.

Answering

calls

and

directing

to

proper

personnel.

4.

Prepare

and

expedite

purchase

orders.

5.

Reconcile

all

delivery

of

orders

and

supplies

in

Oracle

and/or

Tyler

systems

6.

Schedule,

process

all

VIP

Pass

requests

7.

Call

and

set

up

repair

schedules

when

necessary.

8.

Assist

in

the

preparations

of

the

budget.

9.

Attend

monthly

in-services

finance

meetings

to

gather

information

to

perform

job

function.

10.

Interact

with

internal

and

external

employees

and

customers

(e.g.

phone,

email,

in

person,

etc.)

for

the

purpose

of

receiving

and

conveying

information.

11.

Process

a

variety

of

documents

and

materials

(e.g.

work

orders,

requisitions,

p-card

transactions).

12.

Respond

to

a

wide

variety

of

internal

and

external

parties

for

the

purpose

of

providing

information.

13.

Process

month-end

reports

to

the

Finance

department

including

budget

coding,

postage

usage,

forms

etc.

14.

Account

payables

and

receivables.

15.

Process

deposits.

16.

Perform

all

other

duties

as

assigned.

Supervisory

Responsibilities:

None

Mental

Demands/Physical

Demands/Environmental

Factors

Tools/Equipment

Used:

Standard

office

equipment,

including

personal

computer

and

peripherals,

calculator,

copiers,

bindery

equipment,

etc.

Posture:

Prolonged

sitting,

some

standing,

stooping,

kneeling,

crouching

Motion:

Reaching,

pulling,

and

pushing

Lifting:

Lifting

and

carrying

(less

than

50

pounds)

Environment:

Frequently

works

prolonged

or

irregular

hours

Mental

Demands:

Work

with

numerous

interruptions;

maintain

emotional

control

under

stress

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date