SXSW Seasonal Comedy Festival Operations Associate Job Purpose
SXSW seeks a Seasonal Comedy Festival Operations Associate to join the programming team and produce and execute a robust program for the SXSW Comedy Festival. They support efforts across all elements, including live comedy shows and podcasts. This position plays a crucial role in program execution, supporting production logistics and talent advancement pre-event and on-site. Duties & Responsibilities
Responsibilities include, but are not limited to: - Support overall event and show advancement, including coordinating assets, sourcing & ordering props, furniture, and liaising with venues
- Communicate with organizers, producers, and artists in support of production logistics
- Liaise with artists, representatives, and internal teams to confirm talent travel, housing, and registration arrangements.
- Manage and organize various resources in preparation for the event using internal systems (Airtable, Google Workspace, FileMaker)
- Attend weekly meetings and venue walk-throughs as needed
- Work closely with the Comedy Associate Programmer to manage & track invoices
On-Site Event Responsibilities - Support the overall production of the event, including troubleshooting any on-site issues with programming, and helping registrants, artists, and industry executives with customer service needs
- Support multiple on-site events, including coordinating food and beverage, signage, Comedy Industry Lounge needs, and collating guest lists
- Additional event support duties fulfilled as needed throughout SXSW
Qualifications & Skills Qualifications include: - Experience in large-scale event planning & execution
- Highly organized with keen attention to detail
- Ability to multitask in a fast-paced environment
- Excellent communication skills, both written and verbal
- Communicate comfortably with external parties, including VIP-level talent teams
- Proficiency with Airtable, FileMaker Pro, and Google Workspace
- Working knowledge of the Comedy, Podcast, and Film & TV Industry is a plus
Physical Requirements The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully: - Prolonged periods of sitting or standing at a desk and working on a computer.
- It is frequently required to stand or sit for long periods and travel multiple miles a day between venues during the event.
- Ability to occasionally lift 20+ pounds, as needed.
- May require occasional bending, reaching, kneeling, or climbing stairs.
- Ability to work outdoors, including exposure to varying temperatures or noise levels.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Location & Schedule This seasonal position is an in-office role and is located in Austin, Texas. The role is part-time starting January 18th and transitions to full-time on February 15th. Must be available to work additional hours, including evenings and weekends, particularly as the festival approaches.
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