Human Resources Assistant
Location: Charlotte, NC (On-site) Department: Human Resources Reports to: Director of Human Resources Employment Type: Full-Time
About the Role
Job Summary: The Human Resources Assistant provides administrative and operational support to the HR department, with a strong focus on talent acquisition and recruiting and onboarding activities. This role assists in sourcing candidates, coordinating interviews, maintaining employee records, administrative support, and day-to-day HR functions to ensure efficient and compliant operations.
Qualifications:
- Bilingual a must, fluent English and Spanish
- Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
- 1–2 years of administrative or HR experience
- Detail-oriented with strong problem-solving abilities
- Strong multitasking ability
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Customer service mindset and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite
- Familiarity with HR software
- Knowledge of basic employment laws and HR best practices
- Ability to work independently and in a team environment
Key Responsibilities:
Recruiting & Talent Acquisition:
- Post job openings on job boards and social platforms (e.g., LinkedIn, Indeed)
- Screen resumes and applications to identify qualified candidates
- Coordinate and schedule interviews with hiring managers
- Conduct initial phone screens or pre-employment assessments
- Communicate with candidates throughout the recruitment process
- Prepare offer letters and support pre-employment processes
- Maintain and update applicant tracking systems (ATS)
- Assist with onboarding and new hire orientation
HR Administrative Support:
- Maintain HR systems and files
- Maintain accurate employee records and HR databases
- Assist with onboarding and orientation for new hires
- Support benefits administration, enrollment, and employee questions
- Respond to employee inquiries regarding HR policies and procedures
- Support payroll preparation by tracking timekeeping and employee changes
- Prepare HR reports and documentation as needed
- Help ensure compliance with federal, state, and company policies
- Assist in administering HR programs such as performance management and training
- Respond to employee inquiries regarding HR policies, procedures, and programs
- Provide clerical support such as filing, data entry, and document preparation
Physical Demands:
- Ability to sit for extended periods of time.
- Ability to use hands to manipulate a keyboard and reach with hands and arms, operate a computer for data entry most hours of the day.
- Ability to speak and write in English; communicate via phone, email, and in-person with internal staff and the public.
- Must have sufficient clarity of speech and hearing.
- Must have specific vision abilities required by this job includes close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Benefits