(CASUAL) Administrative & Fiscal Support Specialist

(CASUAL) Administrative & Fiscal Support Specialist

Salary

See Position Description

Location

UH Hilo, Hilo, HI

Job Type

Full-Time Temporary

Job Number

2026-01070

Department

University of Hawaii at Hilo

Division

College of Arts and Sciences - Social Sciences Division

Opening Date

05/21/2026

Closing Date

5/28/2026 11:59 PM Hawaii

Position Number:

2026-01070

Description

• Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: (CASUAL) Administrative & Fiscal Support Specialist

Hiring Unit: College of Arts & Sciences/Social Science Division

Position: Casual Hire

Location: UH Hilo

Date Posted: May 21, 2026

Closing Date: May 28, 2026

Salary: $25.72/hour

Full time/Part time: Full-time (no more than 40 hours/week)

Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin June 2026, or soon thereafter. Not to exceed 89 days.

Duties

• Provide administrative staff support for the Social Sciences Division Chair and all associated programs and departments.
• Serve as the primary front-office contact, handling walk-in inquiries, answering phones, and managing routine office errands.
• Performs entry-level fiscal support functions.
• Assist with monitoring expenditures and encumbrances on a regular basis.
• Assists with contacting vendors and obtaining quotations for purchases.
• Organize and manage program supplies and inventory, including maintaining necessary forms and spreadsheets.
• Assists with the supervision of student workers, which includes training and coordinating schedules.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's degree and 0 years of professional work experience
• Demonstrated knowledge and experience using Microsoft Office (e.g. Word, Excel) and Google Suite (e.g., Docs, sheets).
• Familiarity with administrative functions in an office setting

Desirable Qualifications

• Previous experience working in an academic office setting
• Familiarity with academic/student information systems such as STAR, BANNER, Student Access or similar systems.
• Experience recruiting and on-boarding student employees, including posting of student jobs on student employment system (SECE), entering student data, assisting in completion of forms, reviewing time sheets, and follow up tasks related to SECE.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

• Cover letter explaining how qualifications are met
• Resume
• Names and contact information (telephone number and email addresses) of at least three professional references
• Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Kerri Inglis, inglis@hawaii.edu

Please refer to the (Administrative & Fiscal Support Specialist) Casual Hire when making inquiries.

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Equal Opportunity Employer / Veterans / Disabled

Employer University of Hawaii

Department University of Hawaii at Hilo Address 200 W. Kawili Street

Hilo, Hawaii, 96720

Website http://workatuh.hawaii.edu