*Administrative Assistant III - Arts, Humanities & Social Sciences

• Administrative Assistant III - Arts, Humanities & Social Sciences

Salary

$16.78 - $18.62 Hourly

Location

Main Campus, 2200 E. Red River, Victoria, TX

Job Type

Full Time

Job Number

201400926

Division

Instruction

Department

Arts, Humanities, & Social Sciences

Opening Date

10/22/2026

• Description
• Benefits

Position Summary

The Arts, Humanities, & Social Sciences Department is recruiting for one full time Administrative Assistant III. This position is responsible for performing duties including instructional support, effective office management, communication with administrative staff, instructors, students and the general public; accurate typing and distribution of correspondence, schedules, syllabi, examinations, and reports; and maintenance of organized files for the Division.

This position is benefits eligible. For more information on Victoria Colleges excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associates degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

• Academic Support & Student Success
• Allied Health
• Career & Technical Education
• Arts, Humanities, & Social Sciences
• Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victorias cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

• Assist Dean with correspondence, monitor/maintain calendar for dean and department chairs.
• Assist Dean and Department chairs with schedule development including data entry of the schedule in Banner, as well as proofing and editing.
• Assist Dean with development of division budget and monitor department budgets.
• Assist Dean with Unit Plans, End of Year Reports Schedule meetings for the Dean, department chairs, and division.
• Maintain faculty evaluation schedule and assist with collection of documents for evaluation and tenure committees.
• Monitor and track faculty absences for the Dean.
• Assist full-time and adjunct faculty members as needed.
• Follow up calls to unpaid students and students not attending class.
• Greet/assist students.
• Prepare Faculty Load and Compensation records.
• Prepare and distribute student evaluation of instructor packets.
• Scan completed student evaluations and post results to appropriate network drives and programs.
• Establish and maintain division files.
• Maintain office equipment.
• Complete paperwork for issuance of keys to faculty/adjunct faculty
• Prepare substitute reports for payment.
• Order, receive, and store materials and supplies.
• Assist faculty with travel arrangements.
• Post syllabi and vitae to shared directory.
• Maintain classroom schedules.
• Distribute mail, answer telephone and relay messages.
• Other duties as assigned.
• This position will access student records at times and will follow all FERPA guidelines

Qualifications

REQUIRED QUALIFICATIONS

• Associate degree required in a related field or equivalent work experience in lieu of degree
• Three years administrative assistant experience required
• High level of proficiency with MS Word, MS Office Outlook, Excel
• Operate equipment such as computers, fax machines, scanner, copy machines
• Excellent human relations and communications skills
• Ability to relate to college administration, faculty, students and the public in a positive, courteous, and tactful manner
• Ability to successfully manage multiple projects
• Display discretion in matters concerning confidentiality

PREFERRED QUALIFICATIONS

Experience with comprehensive computer information system such as BANNER, Data-Tel, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance

Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents
• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

Optional benefits - available at group rates

• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
• Flexible Spending Accounts - health and dependent care
• Dental
• Vision
• Term Life
• Short and long-term disability
• Accidental death & dismemberment
• As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

Supplemental benefits - offered through Globe Life

Retirement

Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)

• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

Other Benefits

• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

Paid Time Off

• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date

• Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service

• Sick leave

• Full-time employees: accrues at 8 hours each month

• Developmental and professional leave

• One week at Thanksgiving

• Two weeks for Winter Break

• One week for Spring Break

• Regular holidays

• Labor Day

• Martin Luther King, Jr. Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Non-faculty employees get Fridays off during the summer

Note: Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.

Employer Victoria College

Address 2200 E. Red River

Victoria, Texas, 77901

Phone 361-582-2459

361-572-6463

Website http://agency.governmentjobs.com/victoriacollege/default.cfm