The Administrative Assistant's duties include, but are not limited to: Coordinating training programs and production of training materials; Providing on-site logistical support for trainings and events across various locations in Massachusetts, including travel as needed, room setup and breakdown, catering coordination, and related event logistics; Producing and disseminating written and digital communications/resources including weekly emails, a bi-monthly newsletter, and website updates; Compiling data to ensure the work plan and departmental training goals are being met; Ensuring compliance with contract initiation and requisition processes for training-related vendors and services; Assisting in the development of training budgets and maintaining records of expenditures; Communicating regularly with staff, private bar members, vendors, and experts across Massachusetts; Providing a broad range of administrative support, including phone reception, word processing, data entry, copying, scanning, and related clerical tasks; Supporting CPCS Training Department staff in the planning and execution of agency-wide training programs and events, and providing flexible support across Training Department functions and practice areas as needed; and, Other duties as assigned. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); Excellent communication skills, both oral and written; Strong organizational abilities; Ability to maintain confidentiality and to exercise considerable judgment and discretion; Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling); Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work; Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred); Ability to establish effective working relationships and to work as part of a team; Good problem-solving skills; Project management experience is preferred; Experience with Wordpress, editing video and audio files, and distance learning tools preferred; Experience in database creation and management; and, Experience working with budgets and grants.