Brand Coordinator, Hobby (Direct Business) Bandai NamcoBrand Coordinator, Hobby (Direct Business)Irvine, CaliforniaNOISE LEVEL Mild PHYSICAL SIGHT Viewing a computer screen and reading written documents at close range Observing presentations, meetings, and event spaces at a distance Distinguishing colors as needed for materials, signage, and branding elements relevant to the role LIFTING Ability to lift and move objects weighing up to 25-30 pounds occasionally. MENTAL PHYSICAL, AND ENVIRONMENTAL REQUIREMENTS WORK ENVIRONMENT White-collar office environment WORKPLACE TEMPERATURE Typical Office WORK CONDITIONS Frequent periods of sitting and engaging in computer-related tasks.
Medical Billing Coordinator Alliance Health ServicesMedical Billing CoordinatorMontrose, CaliforniaThe Medical Billing Coordinator is responsible for supporting daily billing, insurance verification, accounts receivable, and related administrative functions while ensuring compliance with company policies and regulatory requirements. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work collaboratively across departments.
PART-TIME EVENTS COORDINATOR / OFFICE ASSISTANT Motive Workforce SolutionsPART-TIME EVENTS COORDINATOR / OFFICE ASSISTANTArtesia, CAThis role serves as a key representative of the organization, helping coordinate events, engage with members, and build relationships that strengthen and grow the business community. * Welcome members, prospective members, and guests while promoting programs, events, and membership benefits.
Administrative Manager The Lundquist InstituteAdministrative ManagerTorrance, CAIn dozens of laboratories throughout the campus, researchers are working to unravel the mysteries of heart and kidney disease, cardiac complications in newborns, chronic lung disease, skin cancer, sickle cell disease, disorders of the autoimmune system, and much more. Serves as staff representative to various University leadership constituencies and to external agencies, professional organizations, and community entities; presents and promotes departmental initiatives to professional associations and other external constituencies as appropriate.
Part Time Administrative Assistant Ultimate Staffing ServicesPart Time Administrative AssistantMission Viejo, California$23–$27 / hourThis position will provide administrative, human resources, and office operations support while helping maintain a positive, organized, and professional workplace environment. Conduct daily office walkthroughs to ensure workspaces, conference rooms, and common areas are organized and well-stocked.
Medical Administrative Assistant Ultimate Staffing ServicesMedical Administrative AssistantPasadena, California$19–$24 / hourThis role is responsible for managing patient communications, scheduling appointments, maintaining records, and supporting clinical staff to deliver high-quality patient care. The Medical Administrative Assistant provides administrative and clerical support to healthcare providers, ensuring efficient day-to-day operations within a medical office or healthcare facility.
Mortgage Transaction Coordinator & Sales and Administrative Assistant Wilshire Finance PartnersMortgage Transaction Coordinator & Sales and Administrative AssistantIrvine, CA$60,000–$85,000 / yearFull timeConsideration may be given to individuals with strong baseline of residential processing and/or pre-underwriting experience who demonstrate a combination of desire, ability and tenacity to learn. We’re looking for a sharp, experienced Transaction Coordinator, Sales & Administrative Assistant to join our commercial real estate mortgage team.
NewAdministrative Assistant Pacific Office AutomationAdministrative AssistantOrange, CA$18–$22 / hourOur fast-paced, sales office is seeking an entry-level Administrative Assistant at our office in Orange, CA Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
Administrative Assistant/Customer Service Rep Ultimate Staffing ServicesAdministrative Assistant/Customer Service RepBrea, California$22–$24As a vital member of our team, you will collaborate closely with administrators and employees, organize files, create correspondence, and prepare reports and other key documents. Support customers and the credit department in resolving credit holds, CODs (cash on delivery), and processing credit card payments.
Payroll/Billing Coordinator Alliance Health ServicesPayroll/Billing CoordinatorMontrose, CaliforniaThe Billing and Payroll Coordinator is responsible for supporting daily billing, insurance verification, accounts receivable, and payroll administration functions while ensuring compliance with company policies and regulatory requirements. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work collaboratively across departments.
Administrative Assistant III Panasonic Corporation of North AmericaAdministrative Assistant IIIIrvine, CA$28.37–$48.08 / hourFor our onsite and hybrid employees you will be able to enjoy amenities such as access to many restaurants and shops, running trails, a fitness deck, outdoor seating, dry cleaning, car wash, free garage parking, car charging stations, shuttle service for train commuters, outdoor games like bocce, horseshoes, gaming tables, pickle ball, and basketball. Executive and Administrative Support Provides advanced administrative support to C-Suite executives, managers, and teams by handling complex details, recurring requests, and day-to-day operational needs.
Executive Administrative Assistant Computer Task Group, IncExecutive Administrative AssistantOrange, California$25–$32 / hourAbout Us: CTG, a Cegeka company, delivers IT and business solutions that enhance clients’ digital agility, empowering them to seize new opportunities and overcome any challenge. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained.
Benefits Coordinator City of Compton CABenefits CoordinatorCompton, CA$79,747.80–$93,499.20 / yearInputs new hires into City payroll/personnel program; verifies accuracy of all information relevant to each employee including reviewing, analyzing and verifying salary adjustments, tax exemptions, employee demographics, benefits electives, transfers, title changes, resignations, retirements, terminations, discipline, dismissals, and all information which impacts an employee's personnel profile, payroll data, and/or benefits information. Education and Experience: Possession of a Bachelors degree from an accredited college or university with major course work in Human Resource Management, Business Administration or a related field; AND three (3) years of benefits administration and/or human resources programs experience; OR an equivalent combination of education and experience.
Customer Service Coordinator Ultimate Staffing ServicesCustomer Service CoordinatorAnaheim, California$22–$26 / hourPerforms a range of administrative and office systems functions in support of the company's customer service department functioning in a fast paced, high-energy environment while prioritizing multiple tasks and maintaining the highest level of customer service. Ensure delivery of excellent customer service for the best interest of the customer, applying sound ethics and a service-minded orientation through fast and accurate processing, clear communication, and coordination with other departments to resolve inquiries.
Senior Administrative Assistant -- Legal Operations and Support Edison InternationalSenior Administrative Assistant -- Legal Operations and SupportRosemead, CAAs a Senior Administrative Assistant -- Legal Operations and Support, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
Fleet Coordinator, Logistics Tesla IncFleet Coordinator, LogisticsBurbank, CA$16.04–$28.84 / hourThe role will oversee the fleets at a small group of warehouses (between 1 and 4), and will be responsible for coordinating vehicle maintenance, ensuring driver compliance, managing vehicle rentals, and supporting quarterly vehicle audits. This role will be the on-the-ground support for Tesla's Energy Fleet, helping all Tesla Energy Operations teams manage their vehicles and drivers.
Billing Coordinator Alliance Health ServicesBilling CoordinatorMontrose, CaliforniaThe Billing Coordinator is responsible for supporting daily billing, insurance verification, accounts receivable, and related administrative functions while ensuring compliance with company policies and regulatory requirements. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work collaboratively across departments.
HR Coordinator Peregrine TeamHR CoordinatorNewport Beach, CAFull timeWe are seeking an HR Coordinator to support day-to-day HR operations, including onboarding, employee records, and administrative functions. Recruitment Support: Assist with scheduling interviews and candidate communication.
NewTraining Coordinator Vaco LLCTraining CoordinatorIrvine, CA$25–$27 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Administrative Assistant (Series 7 license required) B B GRAHAM & COMPANYAdministrative Assistant (Series 7 license required)ORANGE, CAFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Senior Administrative Assistant Vaco LLCSenior Administrative AssistantIrvine, CA$35–$45 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Enrollment Coordinator Ultimate Staffing ServicesEnrollment CoordinatorIrvine, California$25–$27 / hourHigh School diploma required; College Degree in Healthcare Administration, Business Administration, Communications, or related field strongly preferred. Maintains HIPPA compliance, documents and projects in trust and integrity on behalf o company, handles confidential information with discretion, trust, and integrity.
NewAssistant Project Manager | Commercial Construction JobotAssistant Project Manager | Commercial ConstructionIrvine, CA$70,000–$85,000 / yearWe are a specialized commercial general contractor based in Irvine, focused on technical tenant improvement and renovation projects across life science, healthcare, higher education, semiconductor, mission critical, and advanced technology markets. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Administrative Assistant- Onsite Ultimate Staffing ServicesAdministrative Assistant- OnsiteCosta Mesa, California$25–$28 / hourThe ideal candidate will possess strong organizational skills and a keen attention to detail, providing essential support to ensure smooth operations within the office environment. Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's team in Irvine, California.
Referral Coordinator JWCH Institute IncReferral CoordinatorCAPosition Purpose: Under the supervision of the Program Manager, the Referral Coordinator is primarily responsible for coordinating and maintaining the health care center's referral system, managing the referral process for patients requiring specialized medical services. Excellent communication and interpersonal skills, with the ability to interact professionally with healthcare providers, patients, and team members.
Admin Assistant /Office Manager Ultimate Staffing ServicesAdmin Assistant /Office ManagerIrvine, California$55,000This role will provide a mix of office coordination, administrative support, scheduling assistance, event preparation, and occasional personal errand support for business leaders and the broader team. This person should enjoy being a go-to support resource, take pride in keeping things organized and moving efficiently, and demonstrate strong judgment, discretion, and professionalism when handling confidential or sensitive information.
Administrative Assistant The French AgencyAdministrative AssistantBrea, CaliforniaAbility to make independent decisions daily, addressing the best way to oversee specific. employees to organize files, create correspondence and prepare reports and documents.
Intake Coordinator Ultimate Staffing ServicesIntake CoordinatorIrvine, CaliforniaRemote$20 / hourUltimate Staffing Services is currently hiring multiple Intake Coordinators to support a leading client in the benefits administration space. Deliver exceptional customer service by handling incoming calls and emails regarding employee benefits.
NewSupply Coordinator West Coast WoundSupply CoordinatorBurbank, CAFull timeThis position is a combination of administrative and warehouse responsibilities (approximately 60% administrative / 40% warehouse), requiring strong attention to detail, communication, and organizational skills. The Supply Coordinator supports the Quality Assurance department by coordinating, organizing, and ensuring the efficient processing of all patient and provider supplies.
Home Health - Lab Coordinator Alliance Health ServicesHome Health - Lab CoordinatorMontrose, CaliforniaThis role serves as the primary liaison between in-home nursing staff, patients, physician offices, and external laboratory vendors to ensure laboratory services are delivered accurately, efficiently, and on time. The Lab Coordinator is responsible for coordinating the scheduling, collection, processing, and reporting of laboratory tests for patients receiving in-home care.
NewBusiness Operations Coordinator II (Part-Time) American Red Cross Blood ServicesBusiness Operations Coordinator II (Part-Time)Arcadia, CA$22.10–$23.50 / hourProvide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. The Business Operations Coordinator II (Part-Time) will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions.
Event Coordinator Dave & Buster's Entertainment IncEvent CoordinatorOrange, CAProvide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts. ESSENTIAL DUTIES AND RESPONSIBLITES: Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
Claims Coordinator, PSA Collectors Holdings, Inc.Claims Coordinator, PSASanta Ana, CA$20.50–$23 / hourOur services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions.
Funding Coordinator Kawasaki Motors Corp USAFunding CoordinatorFoothill Ranch, CA$20–$23 / hourKey Responsibilities: • Receive, open, and organize incoming paper contract packages from dealerships • Review each contract package to confirm all required documents and wet ink signatures are present • Verify signatures are complete, legible, and properly executed on all required pages • Log and manifest each paper contract package in the designated tracking system • Identify missing, incomplete, or incorrect documents within contract packages • Communicate missing or outstanding items to the appropriate internal team using established communication templates • File and store completed contract packages in accordance with document retention and filing procedures • Maintain accurate records to support internal audits and compliance reviews • Perform other clerical or administrative duties assigned within Funding Operations. Qualifications: High school diploma or equivalent Prior clerical, administrative, or office experience Strong attention to detail and ability to follow written procedures Basic computer proficiency, including Microsoft Office (Outlook, Excel, Word) Ability to manage repetitive tasks while maintaining accuracy.
Project Administrative Assistant Project PartnersProject Administrative AssistantChino, CAThe Project Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. Utilize project documentation systems (e.g., Procore, e-Builder, or similar) to upload, track, and manage drawings, RFIs, submittals, change orders, and other construction records.
Sales and Marketing Coordinator Aliso ViejoSales and Marketing CoordinatorLaguna Woods, California$16.50–$20 / hourReports To: GM/AGM Job Summary: Duties and Responsibilities: Assist with planning and organizing marketing systems including: project management, department files, site visits, franchisee information, front desk. Summary: The Sales and Marketing Coordinator will assist the Sales/Marketing team in a variety of administrative and project management tasks to drive the marketing efforts of the business.
RFP Proposal Coordinator Ultimate Staffing ServicesRFP Proposal CoordinatorLa Mirada, California$28–$36 / hour2+ years of experience in operations support, sales support, proposal coordination, project coordination, CRM administration, or related administrative roles. Ultimate Staffing is partnering with a client who is looking to hire an RFP Proposal Coordinator to join their team.
HR Coordinator Ultimate Staffing ServicesHR CoordinatorCosta Mesa, California$25–$35Ultimate Staffing Services is actively seeking an experienced HR Coordinator to support day-to-day human resources operations for a growing organization. This is a great opportunity for someone who enjoys being the go-to HR support person and working closely with employees and leadership.
HR/Payroll Coordinator Ultimate Staffing ServicesHR/Payroll CoordinatorPasadena, California$30–$32 / hourThis temp-to-hire role is ideal for a detail-oriented and reliable professional who enjoys supporting day-to-day human resources and payroll operations in a vibrant workplace. Ultimate Staffing is actively seeking a Human Resources/Payroll Coordinator to join a client's dynamic team in South Pasadena, CA.
Coordinator, Recruiting Markwins Beauty Brands Asia Pacific LtdCoordinator, RecruitingCAThis role supports recruiting activities including resume review, candidate screening, interview scheduling, candidate communications, applicant tracking system (ATS) maintenance, and general recruiting administration. The Recruiting Coordinator maintains accurate candidate records, tracks candidate activity and recruiting metrics, and assists with ensuring an efficient and positive candidate experience throughout the hiring process.
Office Coordinator Charlie Health IncOffice CoordinatorPlacentia, CA$18–$22 / hourTeam Collaboration: Collaborate with internal teams, including admissions, clinical, and administrative staff, to ensure seamless communication and coordination of patient care and administrative activities. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.
Project Coordinator I, II or III (Construction) HHS Construction, a Congruex companyProject Coordinator I, II or III (Construction)Ontario, CA$23.69–$29.62 / hourAs the Construction Project Coordinator I, II, your customers are Project Managers, internal departments, clients, and project stakeholders, and you will make meaningful contributions to the company's success through effective coordination, accurate data management, and exceptional customer service. As the Construction Project Coordinator I, II , you will ultimately be responsible for supporting project execution, coordinating project activities, and maintaining project documentation to ensure successful delivery.
Merchandise Coordinator Hot Topic & BoxLunchMerchandise CoordinatorIndustry, CAThis role will provide administrative support to the Buyer and Assistant Buyer as well as communicate and follow up with the DC and vendors to track orders in progress. We're looking for an organized and collaborative Merchandise Coordinator who is ready to kick start their Buying career!
Administrative Assistant / Collections Ultimate Staffing ServicesAdministrative Assistant / CollectionsPasadena, California$22–$30 / hourWe are seeking a detail-oriented Administrative Assistant / Collections Coordinator to support our office operations and accounts receivable process. This role requires prior experience in restoration or construction, as well as strong organizational, communication, and follow-up skills.
NewFront Desk - Bilingual in Armenian/English JobotFront Desk - Bilingual in Armenian/EnglishGlendale, CA$21–$26 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a growing network of locations and a team of experienced physicians and healthcare professionals, we combines compassionate care with advanced treatment options and access to innovative clinical research.
Administrative Assistant/Project Coordinator II Ultimate Staffing ServicesAdministrative Assistant/Project Coordinator IIBrea, California$22–$26The ideal candidate will play a critical role in streamlining processes, managing tasks and resources, and supporting departmental operations. Proven ability to handle high-volume transactional workflows, including order entry, purchase orders, invoicing, or logistics coordination.
Administrative Assistant Ultimate Staffing ServicesAdministrative AssistantYorba Linda, California$22–$25 / hourResponsibilities Find Projects that are active with in the next weeks period ( Project status list) Obtain Project Tracker sub invoice / release form from PM Add project tracker sheet to project tracker work book. Move project tracker sheet (When completed) to finished projects work book.
Asbestos & Environmental Coordinator Paul DavisAsbestos & Environmental CoordinatorRiverside, CASkills Desired of Team Member: · Organized, analytical administrative coordinator who likes a fast-paced environment. Do you enjoy doing crossword puzzles or thrive at solving problems that require deductive reasoning?
NewPurchasing Coordinator/Admin Assistant Ultimate Staffing ServicesPurchasing Coordinator/Admin AssistantPlacentia, California$25–$27Invoice & Work Order Management: Review work orders and pre-invoices when requesting customer purchase orders; check for discrepancies and return items to billers for correction if needed. If you're punctual, results-driven, and enjoy blending administrative support with data management and accounts payable functions, we encourage you to apply!
Assistant Traffic Coordinator Senior PlcAssistant Traffic CoordinatorBurbank, CAEssential Duties and Responsibilities: Under general supervision, must be able to perform a variety of job duties including, but not limited to: Performing clerical duties as needed, such as but not limited to, date entry, filing, monitoring and tracking of shipments, and ensuring accuracy of rate charges, Maintaining department records regarding destination, weight and charges on all incoming and outgoing shipments. Performing administrative duties, such as but not limited to, generating import/export files, assisting with tracking and expediting freight, freight/ carrier invoice auditing, and coordinating with carriers and internal departments.