Position Summary:
Under the direction of the Site Director, the Assistant Site Director works with the Site Director to supervise and manage the daily activities at the afterschool site, with the goal of exceeding parent expectations. Additionally, in the Site Director’s absence, serves as the manager for the program site.
Essential Functions / Job Duties:
• Supervises and manages the daily activities at the afterschool site with warmth, dignity, and respect ensuring the safety for a group of up to 25 children.
• Manages staff to child ratios according to YMCA policies for site coverage.
• Plans, writes, and implements daily program and activities to create a learning environment under the direction of the Site Director for a specific group of children and assist counselors with planning.
• Maintains accurate attendance, financial, outcome assessments and sign-in I sign-out records, follows up on absent children.
• Monitors and ensure that Afterschool site complies with YMCA safety procedures and guidelines.
• Conduct and maintain any necessary measurable tools to track children’s progress.
• Distribute nutritious lunch and snacks on a daily basis using universal health/sanitation practices.
• Follow all YMCA HEPA standards.
• Document behavioral issues and/or incidents daily, as needed.
• Ensures that program areas are kept, neat, clean and promotes a safe environment.
• Assists Site Director with planning for special events and activities.
• Provides feedback and training to counselors at the afterschool site.
• Establishes and maintain good communication and relationships with parents and school staff.
• Displays and models the YMCA’s core values of caring, honesty, respect, and responsibility.
• Increases program participation by 5% annually (August - June) or up to full capacity.
• Maintains an excellent rating on parent and principal evaluations.
• Know and follow proper emergency procedures appropriate to the facility and in conformity with procedures adopted by the YMCA of South Florida and emergency service authorities to ensure the safety of children.
• Preserve the quality of supplies and materials. Report to Site Director when supplies are needed.
• Provide regular inspection of area used by the program to ensure both cleanliness and safety.
• Check bathrooms for supplies and basic cleanliness before allowing participants to enter.
• Attend all staff meetings and training opportunities as required.
• Keeps current accounts receivable with no more than 3% uncollected.
• Ensures that safety rules and practices are followed at all times; Failure to adhere to safety practices or engaging in unsafe behavior will result in termination of employment.
• All other duties as assigned by Site Director and / or Program Director.
Time Management
• 50% - Focused on executing grant and non-grant curriculum components, coaching staff, ensuring site safety, etc.
• 40% - Customer Service (parents, stakeholders, etc.)
• 10% - Administrative duties (scheduling, payroll, AR’s, etc.)
Position Expectations
Ensures the team meets/exceeds enrollment goals, and average daily attendance goals.
YMCA COMPETENCIES (i.e. Leader, Team Leader, Multi-Team / Branch Leader):
Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program and fundraising leadership levels.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.
Qualifications, Skills and Abilities / Position Requirements:
• Must be at least 18 years old.
• High School Diploma or GED equivalent.
• Bilingual, English and Spanish, or English and Creole, a plus.
• Excellent communication skills, both written and verbal.
• Must be able to assist children with homework in the English language.
• Must enjoy communicating with children and parents
• Ability to work with children in an active environment.
• Must complete 1st course within 90 days and remainder of the 45-hour childcare courses within the first year of employment.
• Must attend YMCA orientation and Safety & Risk trainings within first 30 days of being employed. Additionally, must attend regularly scheduled staff meetings for the purpose of planning, training, and coordination of program activities.CPR/First Aid and AED certified within 90 days of employment.
It is the responsibility of the Assistant Site Director to complete and maintain all necessary certifications, within the proper timeframe, as set forth by either the licensing agency, State of Florida or the YMCA of South Florida.
Position Profile
• Outgoing personality enjoys interacting with individuals of all ages, specifically children and parents.
• Innate desire to provide excellent customer service.
• Proactive thinker and problem-solver
• Results-based accountable
Work Environment:
The work environment characteristics described here are representative of those that must be must met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may work with outside whether conditions. The employee occasionally exposed to wet and/or humid conditions.
• Works in an indoor/outdoor environment
• Indoor and outdoor facilities (e.g. childcare and recreational sites); exposure to heat, cold, work on slipper or uneven surfaces.
• The noise level in the work environment is usually loud.
• Will be required to drive for meetings, trainings, and other work related duties.
• May be exposure to viruses, blood borne pathogens that requires use of personal protective equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to success perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities. Being in good physical health with full range of body motion, including manual and finger dexterity and eye/hand coordination. Requires corrected vision and hearing to normal range. Occasionally requires working under stressful conditions or working irregular hours. Incumbent will be required to stand for long periods.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Employment at the YMCA is at-will. It is purely voluntary, based upon the consent of both the Association and the staff member. No expressed or implied contractual rights should be inferred from this job description.
As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprint background screening.
As a Drug-Free Employer, all new hires must successfully complete a drug test. Please note Medical Marijuana cards are not accepted and do not exempt you from successfully passing your drug test.
The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.
In accordance with House Bill 531 (2025) the Department of Children and Families require employers to make the “Care Provider Screening Clearinghouse Education and Awareness” website link: https://info.flclearinghouse.com available to all potential candidates receiving a background check via the Clearinghouse.