XP9948 Jazz Assistant Coordinator

Job Title: Administrative Coordinator - Jazz Studies Program

Department: Department of Music / Jazz Studies Program

Reports To: Director of Jazz Studies; Chair, Department of Music

Location: Hybrid (Onsite & Remote)

Compensation: $3750 per semester (10 hours per week on average)

Position Overview:

The Audio and Administrative Coordinator supports the Jazz Studies program with a combination of event support and administrative tasks, with opportunities to assist with audio engineering for live performance and post-production editing.

This position is ideal for someone with a background in arts administration who thrives in both live performance production and behind-the-scenes roles.

This is a part-time position, offering flexibility with some remote work possible depending on scheduling and event needs.

Key Responsibilities:

Event & Guest Artist Logistics

Assist with scheduling, hospitality, and stage setup for concerts and masterclasses

Support the Green Country Jazz Festival and other major jazz events

Administrative Support

Manage paperwork and payment processing for guest artists

Assist with communications and scheduling for jazz program events

Follow up on logistics and communications to ensure event success

Library & Rehearsal Prep

Assist with music library duties, including copying and taping music

Help with setup and equipment needs for rehearsals and performances

Tour Coordination

Oversee logistical planning and execution of jazz ensemble tours

Qualifications:

Strong organizational and communication skills

Ability to manage multiple tasks and deadlines

Experience with music event coordination preferred

Knowledge of jazz or a background in music is a plus

Preferred Qualifications:

Experience with audio engineering for live performance and post-production