WSC Administrative Manager Assistant

WSC Administrative Manager Assistant

Salary

$18.38 - $23.07 Hourly

Location

Water Service Center-City of Flint

Job Type

Full-Time Permanent

Job Number

26-00076B

Department

Utilities - Water Service Center

Opening Date

11/03/2026

Closing Date

11/17/2026 11:59 PM Eastern

FLSA

Determined by Position

Bargaining Unit

1600

Job Level

21

• Description
• Benefits

Pre-Employment Requirements

Employment is contingent upon successful completion of all applicable pre-employment screenings and verification of eligibility to work in the United States, in accordance with applicable laws, civil service rules, and collective bargaining agreements.

GENERAL STATEMENT OF DUTIES

Assists an executive with the administrative functions of the office; acts as department liaison with other departmental officials and the general public; performs complex and varied clerical and semi-technical functions requiring a high degree of decision; performs related work as required.

DUTIES AND RESPONSIBILITIES

• Maintains all administrative records and reports for the Water Service Center, such as the preparation and computation of all payroll, personnel, clinic records, and hand reader time clock reports, preparation of contracts, processes all financial records such as purchase orders, requisitions, receivers, resolutions and recommendations for proposal.
• Maintains administrative records and reports on fleet vehicles, such as purchasing bids, repairs and usage price.
• Using a microcomputer, composes and types a variety of correspondence, reports, manuals, and other documents, applying knowledge of departmental operations and regulations for water and sewer; conducts ordinary correspondence without review. May use database, spreadsheet, or other software to create files and records. Uses the Citys office automation network to create, maintain, and file a variety of documents, schedule events, and communicate electronically with other network users.
• Scheduling and canceling work orders, inputting, checking, updating, and closing work orders using Utility Billing (UB).
• Maintains all records or directs personnel to maintain all sewer and water department records. Processes and investigates all damage claims for the Water Service Center. Processes and disseminates all MR billing for the Water Service Center. Accesses water billing (BSA/UB) to obtain basic information for customers. Processes all trip requisitions, including reservations.
• Reads and summarizes reports to facilitate review by department head, gathers and organizes information and statistics on specific topics, and may prepare an analysis of findings.
• Assists in the preparation of the annual budget for the water and sewer department of the Water Service Center and maintains control of expenditures, such as contacting vendors and processing petty cash claims.
• Assists in all data entry in maintaining all work tracking programs that may be used to track water and sewer work. May also use AutoCAD and/or SCADA systems for this task under the guidance of the Utilities Data Technician.
• Receives and interviews visitors, makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files.
• Performs miscellaneous clerical work, such as requisitioning supplies, tracking available stock and expensing the appropriate crews/departments, answering phones, scheduling appointments, and processing trip requisitions.
• Thorough knowledge of water and sewer departments issues, able to effectively address citizen issues and complaints.

MINIMUM ENTRANCE REQUIREMENTS

A. Four (4) years experience in the performance of responsible and difficult clerical work.

B. Thorough knowledge of office practices and procedures and of Business English and arithmetic.

C. Knowledge and skill in the use of microcomputers and office automation software.

D. Ability to type forty (40) net words per minute.

E. Ability to carry out routine administrative and supervisory detail, independently.

F. Ability to maintain and keep involved clerical records and to prepare accurate reports and tabulations from such records.

G. Ability to establish and maintain effective relations with fellow workers, outside agency personnel, and the general public.

SUPPLEMENTAL INFORMATION

You must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver's License, incomplete application) will result in disqualification for consideration. Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint.

Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

The job description does not constitute an exhaustive list of all responsibilities, duties, and skills. It is also not an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Submitting an application does not guarantee that you will be contacted for further consideration. Applicants selected for an interview will be contacted directly by the hiring department. Due to varying hiring timelines and recruitment processes, not all applicants may receive notification of the final hiring decision.

Equal Employment Opportunity Statement

The City of Flint is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

Americans with Disabilities Act (ADA) Notice

Applicants requiring reasonable accommodation to participate in the hiring or selection process should contact the Human Resources Department.

The City of Flint recognizes the value of benefits to employees and their families and offers a comprehensive and competitive benefits package to eligible full-time employees. Benefits will be provided based upon employment status.

Benefits offered include the following:

Retirement Program: City of Flint eligible employees participate in the MERS hybrid plan. The MERS Hybrid Plan offers you two important tools. The stability and security of a defined benefit plan, combined with the flexibility and investment choice of a defined contribution plan to help you achieve your retirement goals. At retirement, you'll receive a modest lifetime defined benefit (DB) and a separate defined contribution (DC) account you manage.

The DC plan requires an employee pretax irrevocable contribution of 1%-5% (Exempts employees contribute 5%). The employer pays the DB portion and matches the employees DC contribution. (Maximum employer match is capped at 10% for both the DB & DC. DB is always funded first). Employee contributions are 100% vested. Employer DC contributions vest at 20% per year and fully vest after 5 years. DB portion vests after 6 years and is payable at age 60. The City of Flint is a reciprocal employer under Act 88

Insurance Benefits: The City of Flint offers medical insurance (HAP and BCBS of Michigan), dental and vision to eligible employees, their spouses, and qualified dependents. Life & AD&D and short-term disability are available for free to eligible employees after six months of employment. The City of Flint offers a $100 per month opt-out payment for any employee who has other insurance coverage through a spouse or former employer and chooses not to take the City's medical insurance.

Eligible employees can also enroll in flexible spending accounts for both medical and dependents. They have immediate access to the full amount selected while paying back that amount with pre-tax payroll deductions over the following year.

City of Flint eligible employees also participate in an HCSP plan for future retiree health care costs. Employees contribute $600 pre-tax yearly ($23.08 each pay they work and/are paid 40 hours regular wages) and the employer matches $1500 yearly ($57.70 each pay they work and/are paid 40 hours regular wages). This plan is available for use after termination of employment. (The employer match is vested 20% each year and 100% vested after 5 years.)

EAP: The Ulliance Life Advisor Employee Assistance Program is designed to help employees, their spouses or live-in partners and their dependents through the age of 26 with the many personal/work challenges that we all encounter from time to time. The Ulliance Life Advisor Employee Assistance Program is confidential, and no cost to eligible employees, spouses/partners or covered dependents.

Voluntary Plans: The City of Flint also allows eligible employees to participate in voluntary supplemental programs. Aflac, Colonial, Equitable 457 plan and Mission Square 457 plans are available to employees. The 457 plans require pre-tax deductions. The 457 plans also allow employees to borrow up to 50% of their balance with a 5-year repayment schedule.

Professional Development: Eligible employees can apply for a $500 educational reimbursement per calendar year. Curriculums must be job-related courses from an accredited educational institution while maintaining a full-time employment status.

Student Loan Forgiveness: As an employee of the City of Flint, you may be allowed to participate in programs that forgive the balance of qualifying student loans. Information to help determine if you qualify is available from the US Department of Education.

Paid Holidays: Eligible employees receive holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, the 4th of July, Labor Day, Thanksgiving, Christmas Eve and Day. ( Sworn Officers receive Easter Sunday holiday instead of New Year's Eve holiday).

PTO (Paid Time Off): PTO is provided according to union contracts and/or exempt policies to eligible employees. Earned PTO balances carry over each year and are paid out at termination for any employee with 6-month seniority.

Flex (Comp Time): Sworn Officers are allowed to bank overtime at 1.5 hours x hours worked. Flex time is used as leave time and the employee is paid out for any unused eligible hours at termination.

Employer City of Flint

Address City of Flint

1101 S. Saginaw St

Flint, Michigan, 48502

Phone 810-766-7280

Website https://www.cityofflint.com/