Location: California (100% Onsite)
Schedule: Monday-Friday, 8:30 AM - 5:30 PM
Pay: $25.00 - $29.00 per hour
Position Overview
We are seeking a highly organized Workforce Coordinator to support the administration and coordination of a growing contingent workforce. This individual will serve as the primary point of contact for contractor management, workforce tracking, staffing coordination, and reporting. The ideal candidate will have experience working with staffing agencies, managing workforce data, monitoring attendance, and partnering with operations teams in a fast-paced environment.
Key Responsibilities
- Coordinate the day-to-day administration of the contractor workforce.
- Maintain accurate records related to attendance, schedules, training, certifications, assignments, and workforce status.
- Serve as the primary liaison between internal departments and staffing agency partners.
- Coordinate onboarding, start dates, schedule changes, transfers, extensions, and offboarding activities.
- Monitor attendance and address workforce issues with staffing partners and internal stakeholders.
- Track training and certification compliance requirements.
- Prepare and maintain workforce reports, headcount tracking, and staffing forecasts.
- Communicate anticipated workforce needs to staffing partners and assist with staffing planning.
- Collaborate with Operations, Safety, Training, and leadership teams to ensure workforce requirements are met.
- Develop and maintain spreadsheets, dashboards, and reporting tools to support workforce management.
- Identify workforce gaps, compliance concerns, and process improvement opportunities.
- Ensure accurate tracking of contractor information in accordance with company policies and procedures.
Qualifications
- Bachelor's Degree required.
- Experience coordinating contractors, contingent workers, staffing programs, or workforce operations preferred.
- Experience working directly with staffing agencies, vendors, or outsourced workforce providers preferred.
- Strong organizational skills and ability to manage large amounts of workforce data.
- Experience tracking attendance, schedules, training records, certifications, or workforce metrics.
- Advanced Microsoft Excel proficiency required.
- Experience utilizing workforce management, HRIS, or reporting systems.
- Strong analytical, communication, and relationship-building skills.
- Ability to manage multiple priorities while working cross-functionally.
- Experience in manufacturing, logistics, operations, distribution, or other fast-paced environments preferred.
- Bilingual Mandarin preferred.
Ideal Backgrounds
- Workforce Coordinator
- Staffing Coordinator
- Operations Coordinator
- Workforce Analyst
- Vendor Management Coordinator
- Contractor Coordinator
- HR Coordinator
- Recruiting Coordinator
- Employee Relations Coordinator
- Contingent Workforce Specialist
Why Join Us?
This is an excellent opportunity for a detail-oriented professional who enjoys workforce planning, staffing coordination, reporting, and partnering with business leaders to ensure workforce needs are met. The role offers exposure to workforce operations, vendor management, reporting, and organizational growth while supporting a rapidly expanding contractor population.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.