Application Deadline Notification:

When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

Department:

Budget & Resource Planning

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

1) A resume and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact: Mealoha McFadden at mealoha.mcfadden@oregonstate.edu

Job Summary:

The Division of Finance and Administration is seeking a Workday Adaptive Budget Administrator. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Adaptive Planning Budget Administrator serves as the Budget & Resource Planning functional lead and subject matter expert for Workday Adaptive Planning and budget-related Workday functionality.

 

Adaptive Planning is the University’s budgeting, forecasting, and financial planning system.

The position works in close collaboration with the Budget & Finance leadership team, Finance Sustainment group, Division of Research and Innovation, and University Information and Technology.

 

The role leads analysis and delivery for approved Adaptive Planning and budget-related work within the decision-making, prioritization, release, and governance structures established by the Finance sustainment group. Its scope includes Workday Financials functionality, data, and business processes that directly support Adaptive Planning, institutional budgeting, forecasting, projections, and financial planning. The administrator drives continuous improvement and provides timely, reliable information that strengthens transparency, reporting, and institutional decision-making.

Key Responsibilities:

System Administration & Development 

• Administer, configure, and maintain the University's Workday Adaptive Planning environment, including models, hierarchies, dimensions, levels, attributes, business rules, assumptions, security, versions, sheets, formulas, allocations, and calculated accounts. 

• Lead the analysis and delivery of assigned and approved Adaptive Planning and budget-related enhancements. Develop recommendations regarding priority, scope, effort, risk, dependencies, and business value for consideration through the Finance sustainment intake and governance process. 

• Design, document, test, and deploy approved system enhancements utilizing change management, and testing procedures. 

• Stay current on Workday Adaptive Planning best practices and new features; recommend and implement strategic improvements to enhance planning agility and reporting capabilities.  

• Conduct periodic system audits to ensure data integrity and compliance with institutional policies. 

• Evaluate and recommend opportunities to leverage automation and emerging technologies to improve planning processes, reporting capabilities, data quality, operational efficiency, and decision support. 

• Coordinate user onboarding, role maintenance, and access reviews.  

• Develop and deliver role-based training for Budget & Resource Planning staff, campus budget officers, sustainment partners, and other system users. 
• Lead the design and maintenance of budget and forecast models to support campus-wide planning for various fund types. 

• Administer planning cycles including annual budget development, quarterly forecasts, scenario planning, version management, and university deadlines. 

• Collaborate with FDM committee to ensure financial models accurately reflect academic and administrative structures. 

• Support long-range budget planning, forecasting, and scenario modeling for revenue, salaries, and expenses. 

• Support preparation of university reporting packages by developing standardized templates and dashboards within Adaptive Planning. 
• Serve as the functional owner or functional subject matter expert for data requirements, mappings, reconciliation rules, testing, and issue resolution associated with integrations supporting Adaptive Planning. 

• Validate, reconcile, and audit data to ensure completeness, accuracy, timeliness, and reliability. 

• Monitor integrations and automated data loads between Adaptive Planning, Workday Financials, HR/Payroll, and other source systems. Troubleshoot issues and escalate as needed.   

• Develop and maintain management reports, dashboards, scorecards, and other analytical tools supporting budget planning and forecasting university needs within the system. 
• Serve as the Budget & Resource Planning functional representative and liaison among Finance sustainment, technical sustainment teams, and campus stakeholders. 

• Translate business and operational requirements into scalable planning, forecasting, and reporting solutions. 

• Provide end-user support, training, and guidance to campus budget officers and system users. 

• Lead training sessions and develop advanced user guides for the university’s financial community to improve adoption and proficiency in Workday Adaptive Planning.  

• Respond to data and reporting requests from leadership across Budget and Finance, ensuring timely, accurate outputs from Adaptive Planning to support decision-making and compliance. 

• Provide cross-functional support with a high degree of accuracy, organization, responsiveness, and attention to detail. 
• Maintain current configuration documentation, business process maps, operating procedures, and shared access to models, technical references, and functional documentation to support continuity, transparency, and knowledge transfer. 

• Operate as an integrated member of the Finance sustainment group and participate in its intake, prioritization, governance, testing, release, documentation, backlog management, and continuous-improvement practices, while representing the priorities and functional requirements of Budget & Resource Planning. 

• Participate in special projects and other duties as assigned.  

• Respond to incidents and service requests related to Adaptive Planning and budget-supporting functionality in accordance with established sustainment procedures and service expectations.  

• Develop and maintain knowledge articles, support references, and user-facing guidance for recurring processes and common issues. 
  

Qualifications:

Required Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• 3 years’ experience supporting budgeting, forecasting, and financial reporting in a complex organization. 
• Strong analytical and problem-solving skills with attention to detail. 

• Excellent written and verbal communication skills with the ability to collaborate across various stakeholder types. 

• Experience supporting and maintaining enterprise financial and planning systems, including data management, reporting, business process improvement, testing, and stakeholder support. 

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications:

• Experience in higher education. 
• Knowledge and experience with Adaptive Planning model design, versioning, reporting, and security management. 
• Strong understanding of fund accounting, position budgeting, modeling, and budget planning. 
• Workday Adaptive Planning Certification 

Working Conditions/Schedule:

Work will be performed during standard working hours (Pacific Standard Time), Monday through Friday, but may occasionally require evening or weekend work. The incumbent’s preferred primary work location is Oregon State University’s Corvallis campus. Hybrid work arrangements may be considered for candidates and at the discretion of the supervisor. The role operates in a professional office environment with frequent interaction and communication with faculty, staff, and external partners in person, by phone, email, and virtual platforms. While limited telework may be available on an occasional basis and as business needs allow. Occasional evening or weekend work may be required to meet critical deadlines or institutional objectives. Periodic travel may also be required.

Salary Range:

90k - 100k

Anticipated Start Date:

2026-12-01

Anticipated End Date:

When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at

employee.relations@oregonstate.edu

.