Work Out of Class Leave of Absence/Workday Analyst

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

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OVERVIEW

• Are you passionate about assisting others and providing exemplary customer service?
• Do you communicate effectively and work collaboratively with department staff and external customers?
• Are you organized and detail-oriented, and thrive in a high-volume, fast-paced environment?
• Do you want to join a high-functioning, supportive and collaborative team and further your HR career?

If you answered "yes" to these questions, please read on!

The Department of Community Justice (DCJ) Human Resources Team is seeking a Work Out of Class Human Resources Leave of Absence/Workday Analyst (Human Resources Analyst 1). If you have questions about the opportunity, please contact the recruiter listed on the job announcement.

The expected duration of this assignment is up to six (6) months.

This position provides professional and technical support in a variety of Human Resources areas including operations, administration, payroll, leaves, policies and procedures, labor contract interpretation, and Workday support.

The DCJ Human Resources Team is currently made up of twelve professionals. The team values customer service, teamwork, collaboration, continuous improvement, partnering, and workforce strategic planning for the Department.

In this role, you will partner and collaborate with HR Business Partners, DCJ managers, union leadership, employees, labor relations, Multnomah County's Central Human Resources and other business partners that support the vitality of the County's workforce.

As the Human Resources Leave of Absence/Workday Analyst you will:

• Coordinate with and act as a liaison between DCJ employees/managers and Central Leave Administration and Risk Management for all leave related matters including, but not limited to, FMLA, OFLA, PLO, WAPL, and workers compensation. Monitor leave deadlines and employees return to work.
• Administer DCJ’s non-occupational light duty assignment policy.
• Review and audit time/payroll entries for employees as needed; run and review time entry reports, and communicate to employees and manager/ supervisors as needed.
• Workday position management, job changes and compensation changes as needed.
• Provide follow-up on Workday inquiries; consult with HR Business Partners to address complex issues as needed; consult with the Workday Admin team for problem solving and to identify enhancements to process functionality or reconfiguration suggestions.
• Analyze and research questions related to leave, compensation and other employee related topics based on records from Workday or other resources.
• Collect and analyze data; compile and generate reports for the HR Manager.
• Research labor contracts, Personnel Rules, Administrative Guidelines, employment laws and regulations to respond to managers/supervisors, and employees’ requests or complaints.
• Counsel employees concerning dates of hire/ term, FTE changes and other topics as posed by inquiries received; answer questions and communicate how changes in status affects areas such as vacation accrual, benefits, over or under payment, etc.
• Research and respond to questions received regarding seniority questions, step increases or other topics from employees, managers or Labor Relations.
• Participate in team or group events including HR Operations meetings, project planning meetings, committees, etc. to support DCJ and County needs.

WORKFORCE EQUITY

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit ourWorkforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit theDisaster Service Worker Informationpage.

Internal candidates: After you have applied, you will receive an acknowledgement task and the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you complete and submit these tasks in Workday. Do not click the “Submit” button before you upload your documents.

TO QUALIFY

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*

• Equivalent to a Bachelor's degree with major course work in Public Administration, Human Resources Administration, Business Administration, or a related field. In lieu of a degree, we will consider equivalent related working experience, training and/or practical experience.
• Required: One year of increasingly responsible administrative support experience in human resources.
• Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.

Preferred Qualifications/Transferable Skills*:

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Intermediate level experience with Workday.
• Experience with FMLA/OFLA, Workers' Compensation and other leaves.
• Experience interpreting and applying collective bargaining agreements, wage and hour laws, and personnel rules.
• Advanced level training & experience with Google (e.g. Gmail, Google Docs, Google Sheets, Google Slides, Google calendar etc.).
• Advanced level with Microsoft Office Suite (e.g. Word, Excel etc.).
• Experience maintaining confidentiality and sensitivity of information encountered through job related activities and actions to employee records.
• Experience working in a law enforcement, criminal justice, or corrections environment.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION

The Application Packet:
Please be sure to provide all the materials below in your application submission:

• Online Application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
• A Resume: Please indicate how you meet the required minimum qualifications. Be sure to explain in detail, including dates, all related work experience, paid or unpaid any relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision.
• A Cover Letter (Optional): This should expand on your resume, address why you are interested in this position and explain in detail how your experience and skill set meets the minimum and preferred qualifications listed.

Note: The application & resume should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• Phone screen, oral exam or written exam may be used to determine the most qualified candidates
• Consideration of top candidates/Interviews
• Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

ADDITIONAL INFORMATION

Type of Position: This hourly, non-represented position is eligible for overtime.

FLSA: Non-Exempt

Schedule: Monday – Friday, 40 hours per week

Location: Juvenile Justice Complex @ 1401 SE 68th Ave, Portland, OR 97213

Telework: This position is eligible for hybrid telework subject to the Multnomah County Telework Policy and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington.

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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