Webinar Event Program Coordinator

This position reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars and in-person conferences. The webinar coordinator acts as a key contact for external speaker faculty as well as a liaison between departments.

Note: This is not a meeting planning position.

Responsibilities

Webinar coordination

• Schedule and attend session planning calls, rehearsals and potential recordings with event speakers
• Collect presentations, bios and photos from speakers for use in webinars, marketing materials and on-site collateral; maintain speaker database

• Assist with presentation edits and updates

In-person event coordination

• Act as project manager for event setup; coordinate logistics among speakers, internal staff and vendors as applicable
• Travel to events as needed to help manage speakers and logistics
• Manage attendee evaluation process for assigned events

General event coordination

• Assist event program managers with collecting speaker agreements and confirmation letters.

• Ensure all information is timely and accurate on the event's website and/or mobile app (as applicable)
• Assist in the management of virtual event app as needed

• Assist in presentation edits to ensure compliance with ACAMS' formatting guidelines

• Perform other general duties as assigned

Qualifications

• Bachelor's degree required or equivalent experience
• 2+ years relevant work experience
• Bilingual English/Spanish fluency (verbal and written) required for coordination of Spanish-language events
• Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability and willingness to travel domestically and internationally on behalf of the company for events
• Copywriting, editing and/or proofreading experience is a plus
• Ability to demonstrate solid project management, organizational and written/oral communication skills to organize webinars, seminars and conference activities

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