Warehouse Specialist / Fleet Parts Procurement

Warehouse Specialist / Fleet Parts Procurement

Salary

$56,218.30 - $71,750.31 Annually

Location

Service Center, 821 N. Columbus Avenue, Medford, OR

Job Type

Full-Time (with benefits)

Job Number

2026-00405-01

Department

Public Works

Division

Administration

Opening Date

05/19/2026

Closing Date

5/31/2026 11:59 PM Pacific

Bargaining Unit

AFSCME

• Description
• Benefits
• Questions

Summary

Discover Medford: Employment, Applicant Support, and Benefits within Our Vibrant City

Join the City of Medford's Public Works team as a Warehouse Specialist/Fleet Parts Procurement and help keep essential operations moving. This role supports the parts, supplies, and inventory needs behind specialized emergency vehicles, heavy equipment, machinery repair, and critical field services such as storm, sewer, asphalt, traffic signals, streetlights, and signs.

We are looking for a detail-oriented, resourceful professional who enjoys balancing procurement, inventory control, vendor coordination, shipping and receiving, and responsive customer service. If you take pride in staying organized, solving problems, and making sure teams have what they need to do their best work, we invite you to apply and bring your skills to this important Public Works role!

Required Education and Experience:

• High school diploma or GED equivalent; and

• Three (3) years of inventory, purchasing, parts procurement, mechanical repair, or warehouse experience.

• Bachelor's degree business management, business administration, public administration, or other specific area of study as deemed applicable may substitute for the two (2) years of experience; or

• Associates degree in accounting or other specific area of study as deemed applicable may substitute for one (1) year of experience.

• Ability to obtain Forklift Operators certification within 60 days of hire.

• Possess a valid drivers license by date of hire. New employees establishing resident status in the State of Oregon must obtain an Oregon drivers license within 30 days (ORS 807.020 (1)).

Available Schedule:

• 8 hours daily, Monday - Friday
• Opportunity for alternate schedule after the first 90-days:
• 9-80 (nine-hour workdays with a three-day weekend every other week)

Compensation & Information on Benefits

This position is part of the AFSCME employee group.

Learn more about our benefits HERE.

The anticipated hiring range for the Warehouse Specialist position is $27.03 (first step) to $28.38 or $29.80 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, and qualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.

Healthcare Benefits:

• Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
• Life and Accidental Death and Dismemberment insurance - policy value of $50,000 paid by the City
• Long-term disability insurance provided by the City
• Health Reimbursement Account (HRA-VEBA) contributions provided by the City

Retirement Benefits:

• Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee
• PERS is 100% fully paid as the City pays both the employer and the employee's (6%) contributions
• Deferred Compensation retirement plan (Section 457 Plan) for employees retirement planning

Additional Benefits:

• Paid vacation, sick leave, and holidays
• Employee Assistance Program (EAP)
• The City's Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually
• Access to the Citys fully equipped fitness center 24/7

Examples of Job Duties

Essential Functions of the Position:

• Evaluates requisitions and determines needs amid most suitable method of procurement of each; procures materials, equipment and services from vendors/contractors at the lowest evaluated cost.
• Oversees and participates in the day-to-day procurement for parts and supplies needed in communication systems, specialized emergency vehicles, heavy equipment, and special machinery repair.
• Organizes and maintains warehouse inventory, including locating, grouping and labeling item and monitoring and reordering stock.
• Pulls inventory for customers. Prepares special inventory for special projects.
• Participates in quarterly inventory counts and correction of discrepancies.
• Processes and submits invoices for payment. Resolves invoice discrepancies.
• Monitors fuel usage weekly, orders fuel as needed and maintains records for DEQ inspection.
• Issues, monitors and maintains hand tools and power tools.
• Receives freight deliveries and verifies contents and condition; distributes shipments to appropriate departments or individuals.
• Operates material handling equipment to load and unload trucks.
• Prepares and ships packages.
• Regularly drives a vehicle to procure, pick-up, receive and deliver shipments of supplies, parts, and materials from vendors and issues to appropriate individuals; maintains related inventory records.
• Stores a variety of new, used, salvage and scrap materials.
• Complete designated job tasks, special projects, and all other duties as assigned to meet team, department, and City goals while working cooperatively, efficiently, and productively in a team environment.
• Actively demonstrate high levels of employee engagement, accountability, coachability, and responsibility for personal performance and results.
• Demonstrate initiative to incorporate and implement learning principles from informal and formal training, as well as feedback from leaders and co-workers.
• The scope of the assigned area will depend on departmental structure and is determined at the discretion of the Department Director or their designee.

Other Functions of the Position:

• Develops specifications for informal bids, prepares purchase orders, evaluates bids, assists with contracts; expedites orders; schedules deliveries and corrects problems that arise with delivery.
• Follows up on delayed orders and managing/maintaining purchase order system by carrying out assignments.
• Meet with vendors to evaluate their products and obtain information on new products.
• Maintains records with vendors, quote submittals and miscellaneous correspondence.
• Serve as the liaison between the vendors and the City - resolves disputes, arranges returns and credits, negotiates terms and conditions (shipping, etc.).
• Performs other duties as assigned to support the overall function of the department and organizational goals.
• Demonstrates regular, reliable, and punctual attendance.
• Upholds the values of the organization and has strong customer service orientation.
• Handles job stress and interacts effectively with others in the workplace.
• Fosters an environment that embraces diversity, integrity, trust, and respect.
• Is an integral team player, which involves flexibility, cooperation, and communication.

Competencies:

Drive/Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the City. They have the stamina and endurance to handle the substantial workload present in today's organizations. They know that a healthy work/life balance is important to sustain energy. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.

Change Agility - Effective performers are adaptable. They embrace needed change and modify their behavior when appropriate to achieve organizational objectives. They are effective in the face of ambiguity. They understand and use change management techniques to help ensure smooth transitions.

High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products and hold staff accountable for quality. They find best practices, share them, and then improve upon them.

Communicativeness - Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their peers and supervisors have the current and accurate information needed for success.

Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals.

Work Environment & Physical Demands:

Primarily performs work in a warehouse setting with exposure to an outdoor environment. When working in the warehouse, temperatures may range from 40-100 degrees. When outdoor work is required, you will be exposed to the elements (rain, heat, cold, snow). This role involves time spent working at a desk, with a computer, and taking inventory, which will require the use of ladders. Exposure to 85 decibels or more when completing tasks in various areas. This environment may also include interactions with the public.

To perform this job successfully, an individual must satisfactorily perform each essential duty. This position requires regular ability to lift, carry, push, and pull objects weighing up to 50 pounds, and occasionally up to 100 pounds with assistance. The employee must maintain a high level of mobility to navigate warehouse shelving and yard storage, which involves frequent standing, walking, bending, reaching, stooping, and kneeling. The role requires manual dexterity to operate computers and material-handling equipment, such as forklifts and pallet jacks. Good eyesight, hearing, and dexterity are required.

Supplemental Information

IMPORTANT (Please read):

• It is important your application shows all the relevant experience you possess.
• Applications may be rejected if incomplete.
• Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a "see resume" response.
• Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.

How to Apply:

• Applications are only accepted online and must be received by the posted closing date/time.
• Selection procedures and timelines subject to change.
• Those selected must be able to provide proof of legal right to work in this country.

Use of AI-Generated Content in Employment Applications

Employment with the City of Medford can be competitive, often there are many qualified applicants for each open position. We want to see application materials that reflect an applicant's unique personality and that accurately reflect their experience. The use of AI-generated content to complete employment applications and/or supplemental questions is discouraged and may result in disqualification. Each submission will be verified for originality and authenticity. However, AI tools for grammar checking and resume formatting are permitted.

Hiring will be subject to successful completion of the following:

• Criminal history background investigation
• Favorable driving record
• Clear drug screen following federal law
• Professional reference check

Questions or Assistance:

• If you have questions about the job posting, please contact the Human Resources department at (541) 774-2014.
• For technical assistance completing your online application, please contact Government Jobs at (855) 524-5627.
• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • -

VETERANS PREFERENCE:

Qualifying veterans and disabled veterans may obtain preference during the hiring and/or promotional selection process. As verification of eligibility, a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veterans disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.

EQUAL OPPORTUNITY EMPLOYMENT:

The City of Medford is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, marital status, sexual orientation, gender identity, gender expression, age, ancestry, status as a protected veteran, physical or mental disability, medical condition, pregnancy, genetic information, or any other status protected under federal, state, or local law.

ADA:

The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process, please contact (541) 774-2074 or email: ada@cityofmedford.org.

The City of Medford offers an excellent total comprehensive benefit package to all full-time employees.

This position is part of the AFSCME employee group. Please visit our Employee Benefits webpage for more details.

01

The City recognizes the existence and potential benefits of AI tools in assisting with responses to supplemental questions. However, it is important to note that these tools should not be utilized as the primary source for such responses. Applicants are encouraged to rely on their own experiences, insights, and understanding to ensure authenticity and personalization in their submissions. By initialing below, I acknowledge that any reliance on AI to formulate my responses beyond a supplementary role may result in my disqualification from advancing in the selection process.

02

Are you a current or former servicemember of the Oregon National Guard and seeking consideration for Veterans' Preference in this recruitment? Reminder: If yes, you must upload documentation verifying Oregon National Guard service (e.g., DD214 or NGB Form 22 showing an HONORABLE discharge or release, or other state recognized documentation confirming Oregon National Guard service) by the recruitment closing date

03

Which valid Oregon drivers license do you currently possess?

• Class C non-commercial
• CDL Class A
• CDL Class B
• Out of state license
• None of the above

04

Describe how your experience, skills, and work style have prepared you to successfully manage warehouse operations, including inventory management, procurement, and vendor relationships, in support of Public Works operations.

05

Describe your experience managing warehouse inventory systems, including stocking, cycle counts, reordering, and resolving inventory discrepancies. What methods have you used to maintain accurate inventory levels and organize materials efficiently?

06

Describe your experience working with vendors or contractors to obtain quotes, process purchase orders, resolve invoice discrepancies, or coordinate delivery and shipping terms. Provide an example of a challenge you encountered and how you resolved it.

07

Describe your experience procuring parts and supplies for fleet vehicles, heavy equipment, emergency vehicles, or specialized machinery. Include examples of how you identified vendors, evaluated costs, handled urgent requests, and ensured timely delivery of critical parts.

Required Question

Employer City of Medford (Oregon)

Address 411 W. 8th St., Room 110

Medford, Oregon, 97501

Phone (541) 774-2010

Website https://www.medfordoregon.gov