Warehouse Clerk

Job Responsibilities:

• Vendor Coordination: Communicate with vendors, contractors, landlords, maintenance teams, utility companies, security providers, and IT service providers.
• Facility Maintenance: Coordinate repairs and maintenance for HVAC, plumbing, electrical systems, loading docks, forklifts, warehouse racking, security systems, and other building needs.
• Service Tracking: Request vendor quotes, schedule appointments, follow up on repairs, and maintain service records.
• Supply Management: Order and track office and warehouse supplies, including PPE, labels, printer supplies, cleaning products, packaging materials, and uniforms.
• Invoice and Contract Management: Review invoices, purchase orders, and service agreements for accuracy before submitting them for approval or payment.
• Recordkeeping: Maintain vendor information, contracts, insurance certificates, tax forms, warranties, and other administrative documents.
• Administrative Support: Handle filing, data entry, mail distribution, visitor reception, meeting arrangements, and internal communications.
• Team Coordination: Work with warehouse operations, management, accounting, and HR to resolve administrative and facility-related issues.
• Workplace Organization: Help keep office and warehouse areas clean, safe, organized, and properly supplied.
• Perform other administrative and operational duties as assigned.

Qualifications:

• At least 2 years of experience in office administration, facilities coordination, vendor management, purchasing, property management, or warehouse administration.
• Experience working with contractors, maintenance vendors, or service agreements is preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
• Good written and verbal English communication skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Ability to compare vendor quotes, track expenses, and review invoices.
• Comfortable working in a fast-paced warehouse or logistics environment.
• Reliable, professional, proactive, and able to follow through on tasks.
• Must possess legal work authorization/status to work in the United States.