Warehouse Clerk-Inventory

• Coordinate daily inbound and outbound shipments with carriers, vendors, drivers, customers, and internal departments to support timely and accurate deliveries.

• Schedule and coordinate pickups, deliveries, dock appointments, freight appointments, and carrier requirements.

• Monitor shipment status and proactively communicate delays, shortages, damages, missed pickups, and delivery issues to the appropriate parties.

• Prepare, review, and maintain shipping and receiving documentation, including bills of lading, packing lists, shipping labels, manifests, proof of delivery, and other freight paperwork.

• Verify outgoing orders for accuracy, including product, quantities, labels, packaging, pallet counts, weights, dimensions, shipping addresses, and special handling requirements.

• Maintain effective communication with carriers and transportation providers and assist with resolving freight and delivery issues.

• Monitor priority orders, carrier cutoff times, and customer delivery requirements to support on-time shipping performance.

• Enter and maintain accurate shipping, receiving, inventory, and logistics information in the company’s warehouse management system, ERP/M3 system, CRM, Excel, and other company databases.

• Maintain accurate inventory records, including quantities, item locations, lot numbers, expiration dates, product identification, and other applicable tracking information.

• Conduct routine cycle counts, location audits, and annual physical inventory counts; investigate and report discrepancies, damaged materials, missing product, overages, shortages, and incorrect receipts.

• Reconcile physical inventory to system records and work with management to research and correct inventory variances.

• Support an organized and efficient warehouse layout by maintaining proper product locations, labeling, staging areas, storage racks, and inventory organization.

• Assist with receiving, put-away, replenishment, picking, staging, loading, unloading, and other warehouse activities as needed.

• Operate warehouse equipment, including pallet jacks, hand trucks, scanners, label printers, and forklifts, when trained and authorized.

• Perform physical warehouse work, including standing, walking, bending, reaching, lifting, carrying, pushing, pulling, and moving materials and product as required.

• Maintain a clean, safe, and organized warehouse environment, including aisles, docks, storage racks, staging areas, equipment areas, and workstations.

• Follow company safety procedures and warehouse practices and promptly report unsafe conditions, damaged equipment, spills, product damage, or other operational concerns.

• Assist with warehouse housekeeping, rack and location organization, labeling, packaging material disposal, and general warehouse maintenance.

• Work collaboratively with warehouse, shipping, receiving, inventory, purchasing, customer service, and operations teams.

• Perform other warehouse, logistics, shipping, receiving, inventory, and operational duties as assigned.

Physical and Work Environment Requirements

• This position works primarily in a warehouse and shipping/receiving environment and requires regular interaction with warehouse operations and physical inventory.
• Regularly required to stand, walk, bend, stoop, reach, climb, kneel, and move throughout the warehouse and shipping areas.
• May be required to lift, carry, push, and pull materials, products, boxes, pallets, and other warehouse items.
• Ability to work around forklifts, pallet jacks, loading docks, trucks, warehouse equipment, storage racks, and moving materials.
• May be exposed to varying temperatures, warehouse noise, dust, and other conditions commonly associated with a manufacturing and warehouse environment.
• Must follow all applicable safety procedures and wear required personal protective equipment (PPE).
• May be required to work overtime, extended hours, or adjusted schedules based on business and shipping needs.
• Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Preferred Skills

• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams.
• Ability to create, update, and maintain spreadsheets, inventory reports, shipment logs, and operational trackers.
• Experience working with warehouse management, ERP, inventory, or logistics systems.
• Strong problem-solving and follow-up skills with the ability to identify and resolve shipping, inventory, and operational issues.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
• Bilingual English/Spanish communication skills preferred, particularly when working with diverse warehouse and production teams.

Qualifications and Education Requirements

• High school diploma or GED preferred.
• Previous experience in warehousing, shipping and receiving, inventory control, logistics coordination, distribution, or a related field preferred.
• Experience using warehouse management systems, ERP/M3 systems, inventory software, Microsoft Excel, Outlook, and other data-entry or business systems.
• Ability to read and understand purchase orders, packing slips, bills of lading, shipping labels, inventory reports, and related documentation.
• Strong attention to detail and accuracy when handling product numbers, quantities, lot numbers, dates, inventory transactions, and shipping documentation.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced warehouse environment.
• Effective verbal and written communication skills when working with carriers, drivers, vendors, customers, warehouse associates, supervisors, and internal departments.
• Ability to work independently with minimal supervision while also functioning effectively as part of a warehouse and operations team.
• Forklift certification or willingness to obtain certification.
• Ability to safely perform the physical requirements of a warehouse environment, with or without reasonable accommodation.