Principal Duties and Responsibilities:
Manages wardrobe and hair personnel, including but not limited to:
- Oversees Wardrobe Supervisor and Hair & Wig Supervisors who create work assignments and manages the day-to-day schedule and workflow.
- Provides materials and equipment needed for wardrobe and hair personnel to successfully open, run, and close a show.
- Ensures wardrobe and hair personnel understand and uphold OSF mission and values.
- Ensures wardrobe and hair personnel understand and adhere to the company handbook, collective bargaining agreement, AEA guidelines and production department guidelines.
- Ensures wardrobe and hair personnel understand and adhere to safety procedures, creating additional safety protocols when necessary.
- Ensures regular inspections of hair salon and stations, adhering to HLO, Health Licensing Office regulations on safety, sanitization, and infection control.
- Recruits, hires, conducts performance reviews, manages progressive discipline with P&C, and organizes the on-boarding and off-boarding processes for wardrobe and hair personnel.
- Performs administrative tasks such as payroll, expense reports, and injury forms.
Exemplify respect and inclusion by:
- Demonstrating and creating an environment where each employee is supported.
- Maintaining a safe and anti-racist working environment.
- Recognizing micro-aggressions and interrupting othering behaviors.
- Operationalizing IDEA concepts into organized practice in systems, processes, and problem-solving techniques.
- Collaborating with other managers to enforce safety policies and keeping up to date with required management-level training.
Manages the Wardrobe and Hair support of shows. Duties include and are not limited to:
- Organizes and/or ensures organization of all wardrobe and hair functions for individual shows, including working technical rehearsals, troubleshooting, run crew documentation, and show reports.
- Manages all Hair & Wig and understudy fittings with the Director of Stage Management.
- Ensures design integrity and quality control of the costume and hair design throughout the season.
- Ensures the maintenance and organization of wardrobe and hair spaces and equipment.
- Ensures wardrobe and hair follow safety, sanitization, infection control of all workspaces; provides disinfectants and safety equipment.
- Ensures Wig Leads and Key Stylist organize hair/wig inventory, pull, purchase, alter, or manufacture all wigs, hair styles, and facial hair as designed and approved by the Costume Designer. Supervises schedule for hair care and wig maintenance.
- Collaborates with Costume Designer and Wig Leads to create show specific make-up.
- Collaborates and communicates with the Costume Shop to balance the show requirements with OSF resources to meet show and performer needs safely and efficiently- regarding wig builds, quick changes, understudy fittings and wig fittings, and hair prep or style.
- Develops and advocates for Wardrobe and Hair’s annual labor, material, and capital budgets in the season budgeting process. Manages budgets throughout the year, keeping leadership apprised of any challenges.
- Attends Production Meetings, show specific costume meetings; convenes department meetings and show specific wardrobe and hair meetings.
- Participates and actively engages in Collective Bargaining Agreement negotiations.
Collaborates, coordinates, and communicates with many internal stakeholders about wardrobe and hair functions. Some examples include:
- Costume Shop: regarding costume closure modifications and special care of costumes and wigs, resources, paperwork, load out schedule, cleaning and restoring costume rental items, and production transfers.
- Collaborates and resolves pre-show schedule for hair prep and dressing order, quick change choreography, and on-stage pre-sets.
- Stage Management: regarding AEA updates, run crew assignment needs, and show breakdowns; keeping apprised changes to entrances/exit locations and run times; collaborating closely with quick changes prioritizing crew and actor safety, and specific needs for any given performance, understudy fittings, etc.
Other Duties and Responsibilities:
- Responds to after-hours emergencies and participates in emergency response teams.
- Assist in maintenance, transportation, and cleaning of show and rehearsal costumes, including dry cleaning, as needed
- Emergency understudy during the run of shows.
- Represents OSF at organizational functions and conferences when requested.
- Advises and/or leads facility maintenance and improvement projects as appropriate.
- Assist Development and Marketing departments (for example, occasional donor events or creating content re: quick changes for social media outlets).
- Other duties as assigned by Costume Director.
Supervision Received:
Costume Director
Supervision Exercised:
Wardrobe Supervisor, Hair & Wig Supervisors, wardrobe and hair staff.
Required:
Education: High: School Graduate or equivalent.
Work Experience: 5 years of experience in professional theatrical wardrobe, preferably experience supervising projects and/or people in the entertainment industry.
Preferred:
- Experience in using industrial and home sewing machines with a variety of fabrics.
- Knowledge or ability to understand regulations detailed in OHA, Oregon Health Authority Cosmetology Safety and Sanitation rules.
- Experience in wig building, wig fronting, dying lace, and with working various adhesive methods.
- Experience in wig building and hair care of Black/African American and multi-textured hair.
- Experience with special effects on-stage makeup and prosthetics supporting all skin tones and genders.
Qualifications/Skills:
- Ability to communicate effectively both verbally and in writing.
- Ability to effectively address conflict and resolve in a professional manner in line with OSF’s values.
- Knowledge of costume periods, safe work practices, and understanding repertory calendars.
- Thorough knowledge using computer software, including Microsoft Excel, Outlook, Word, SharePoint, and other cloud-based information sharing systems.
- Proficient in quick-change choreography for run crew planning with both costumes and hair.
- Demonstrate initiative and tenacity in short-term and long-term planning.
- Ability to collaborate and behave in a productive manner with colleagues and staff.
- Ability to adapt and flex to operational changes and new procedures.
- Expertise in organization, time management, and decision making.
- Excellent Inclusion, Equity, Diversity, and Access analysis and inclusive behavior:
- Able to identify and dismantle work systems that uphold and promote systems of white supremacy; to re-envision and implement new systems that account for equity and promote inclusion in all areas of work.
- Ability to approach relationships with colleagues and staff, particularly those belonging to underrepresented or historically marginalized groups, with an understanding that identity informs every individual’s human experience in a way that may differ from their own personal experience.
- Ability to communicate about body proportions, hair textures and styling, skin tones and identities using respectful and equitable language.
Physical Ability:
- Lift and move costumes, wigs, and equipment weighing up to 30 pounds, climb stairs repeatedly, kneel, squat, and bend. Sit and stand for eight hours or more a day.
Special Hours Requirements:
- Night-time/overnight and weekend hours are regularly required. The standard work week is Tuesday – Sunday. Long hours are required, especially during technical rehearsals. The ability to respond to emergencies with little notice is required.
Preferred:
- Experience working with unions and within the context of collective bargaining agreements. Attended EDI or anti-racist trainings. Experience working in a repertory environment.