VPR Project Assistant

Position Details

Position Information

Job Title VPR Project Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $17.50 (Standard); $17.00 (Non-Urban); $18.50 (Portland Metro) Position Summary

This recruitment will be used to fill one (1) (up to 24 hours per week) Project Assistant within the Systems, Data Operations, and Innovation Team in the Division of Research and Innovation will provide support to the ERA Project Team at Oregon State University (OSU).

The role is primarily responsible for migrating proposal and award documents into a designated repository and assisting with document retention activities throughout the ERA system implementation. The successful candidate will contribute to maintaining data integrity and ensuring compliance with documentation standards during the transition process.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Critical Thinking, Leadership, and Technology.

Position Duties

Data Migration Support

• Assist the ERA Implementation Team with migrating proposal documents from Cayuse to the designated repository.
• Support the migration of research administration documents from OnBase to the designated repository.
• Monitor and verify data integrity during and after migration to ensure completeness and accuracy.

Documentation and Retention

• Contribute to the development of standard operating procedures (SOPs) and user documentation to support subject matter experts (SMEs) and ensure long-term sustainability of data retention and migration practices.
• Assist in documenting and implementing best business practices for data migration and retention in alignment with institutional policies.
• Support the organization and classification of migrated documents to facilitate efficient retrieval and compliance with retention schedules.

Project Support and Collaboration

• Collaborate with the ERA Implementation Team to identify and address documentation needs as they arise throughout the project lifecycle.
• Participate in team meetings and provide updates on progress, challenges, and recommendations related to data handling tasks.
• Maintain clear and organized records of migration activities, issues encountered, and resolutions applied.

Quality Assurance and Compliance

• Conduct routine checks to ensure migrated data meets quality standards and complies with university data governance policies.
• Handle sensitive information with discretion and maintain confidentiality in accordance with institutional guidelines.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program

• Undergraduate and post-baccalaureate student: 6 credit hours per term

• Undergraduate international student: 12 credit hours per term*

• Graduate student officially admitted to Graduate School: 5 credit hours per term

• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

• International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Academic focus or course work in Computer Science, Information Systems, Data Management, or related fields
• Familiarity with data migration methodologies and tools (ETL concepts, data validation workflows)
• Proficiency with database systems
• Ability to quickly learn metadata tagging schemes and repository management frameworks
• Ability to document and propose enhancements to data workflows and retention strategies
• Familiarity with drafting standard operational procedures (SOPs) or business process documentation

Preferred (Special) Qualifications

• Knowledge of data migration, documentation management, and repository operations
• Ability to collaborate with project teams, communicate clearly, and demonstrate reliability
• Strong time management and organizational skills

Working Conditions / Work Schedule

• Joining this team offers a blend of technical growth, professional networking, structured support, and meaningful contributions to OSU's research infrastructure - all within a flexible, student-centered schedule with options of on-campus, hybrid or fully remote work
• Gain hands-on experience with data migration, system implementation, and document retention processes in research administration and data management
• Learn from experienced professionals in research data operations and system implementation
• Develop proficiency in tools like metadata tagging and repository systems

Posting Detail Information

Posting Number P13232SE Number of Vacancies 1 Anticipated Appointment Begin Date 07/13/2026 Anticipated Appointment End Date Posting Date 06/07/2026 Full Consideration Date Closing Date 06/30/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

• A Resume

For additional information please contact: Dawn Wagner at dawn.wagner@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents