| Location | Hillsboro, OR |
| Salary | $28.38–$34.50 Per Hour |
Note: This job will be posted through 11:59 PM of the day prior to the end date listed.
Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.
Job Type:
Limited Duration (Fixed Term)
Pay Range:
$28.38 - $34.50 Hourly
Department:
Health and Human Services
FLSA Exemption Status:
Non-Exempt
About the Opportunity:
Washington County Public Health Division within the Department of Health and Human Services (HHS) is recruiting for a Limited Duration Senior Administrative Specialist to join the Vital Records team within the Environmental Health Branch.
This position is a limited duration with a tentative end date of 6/30/2027.
The Vital Records Senior Administrative Specialist will be the lead expert for certified records of births and deaths that occur in Washington County after the original record has been registered and filed to the state. This position must become a Deputy Registrar within 30 days of the employment to be able to access state birth and death records. They will also provide direct supervision over assigned administrative support staff and provide back-up coverage for the Environmental Health Senior Administrative Specialist, who is the lead expert for licenses related to restaurants, food carts and other food service facilities, swimming pools and spas in addition to the lead expert for septic system permits and provides direct supervision over assigned administrative support staff.
Work Schedule: In-person. Due to the nature of duties, this position is not eligible for remote work.
Ideal Knowledge, Skills, and Abilities (KSAs): Possession of bilingual skills is preferred but not required.
Knowledge of:
Principles and procedures of financial recordkeeping and reporting.
Basic mathematical principles.
Principles of supervision and training.
Pertinent federal, state, and local laws, codes, and regulations.
Skills to:
Coach and mentor staff.
Communicate effectively and interact patiently with internal staff, external partners, and individuals making inquiries regarding various County programs and services who have little or no experience or knowledge of the services provided.
Provide timely, effective, and efficient customer service to the general public, clients, and other employees.
Ability to:
Prepare complete and accurate reports.
Operate a variety of office equipment including computers, county databases and state electronic systems.
Work independently in the absence of supervision.
Interpret and apply applicable federal, state, and local laws, rules and regulations, and policies.
Effectively administer a variety of duties with competing priorities.
To review the complete classification, including the full list of required knowledge, skills, and abilities (KSAs) associated with this position, use this link: Senior Administrative Specialist Classification Specification
About the Branch & Team:
The Environmental Health Branch with the Public Health Division protects and promotes the health of the community through education, regulation and enforcement. Programs and services primarily support the local public health authority responsibilities outlined in Oregon Administrative Rules (OAR 333-014-0550) and Oregon Revised Statue (ORS 431.143). To learn more about us, please visit: Environmental Health page and Vital Records page
Minimum and Special Qualifications
Education and Experience:
Special Qualifications:
Selection Process:
You can review our standard selection process here.
Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.
Veterans' Preference:
If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application:
You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.
Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.
Questions?
Recruiter:
Yeji Seo
Email Address:
Yeji_Seo@washingtoncountyor.gov