As an Executive Admin. Assistant, you will be responsible for providing high-level administrative and organizational support to one or more executives, as well as aiding the rest of the team as needed.
Schedule: Monday - Friday, 8:00am - 2:00pm
Payrate: $16.90 - $18.00
Duties and Responsibilities
- Answer phones and transfer to appropriate staff members.
- Take and distribute accurate messages
- Greet public and clients, directing them to the correct staff member.
- Receive, sort & distribute incoming mail
- Monitor incoming emails and answer, or forward, as required
- Prepare outgoing mail for distribution, ensure completion daily
- Fax, copy, and scan documents as needed by management.
- Maintain office filing and storage systems, ensure completion daily and retrieve when necessary
- Update and maintain databases such as mailing lists, contact lists and client information.
- Type documents, reports, and correspondence
- Coordinate and organize appointments and meetings
- Assist with trade show planning and implementation.
- Monitor & maintain office supplies
- Ensure office equipment is properly maintained and serviced.
- Assist Accounting department with Accounts Payable and Accounts Receivables
- Distributing service requests to appropriate technicians, as received from customers
- Receive completed service tickets and send them to management for billing, as well as tracking completed tickets on spreadsheets
- Assist in coordinating various events
- Receive monthly credit card expense reports and ensure an appropriate backup is received, as well as checking for accuracy
- Complete other duties as assigned
For more information, please call or visit our office.
(559) 754-2184
3334 S. Mooney Blvd., Visalia.