Virtual Academy Coordinator

Madison Consolidated Schools

Position Description: Virtual Academy Coordinator

Position Overview

Details

Job Title

Virtual Academy Coordinator

Department

Curriculum & Instruction

Primary Location

Madison Consolidated High School / Madison Junior High School

Reports To

Director of Curriculum, Instruction, and Assessment

FLSA Status

Exempt

Contract Length

205 Days

Program Overview and Purpose

The Virtual Academy Coordinator serves as the operational, administrative, and instructional leader for the district's non-traditional and virtual learning pathways. This role ensures that students enrolled in virtual learning receive a rigorous, supportive, and compliant educational experience.

By actively monitoring daily engagement, executing targeted academic interventions through Multi-Tiered System of Supports (MTSS), fostering strong home-school partnerships, and ensuring adherence to Indiana Department of Education (IDOE) standards, the Virtual School Coordinator creates an environment where s virtual learners can thrive academically and graduate on time.

Key Responsibilities and Essential Functions

Attendance Monitoring & Student Engagement Tracking

• Establish and maintain daily audit protocols to monitor student login frequency, course login durations, task submissions, and module completion velocity across all district virtual platforms.
• Implement an Early Warning System (EWS) to identify patterns of disengagement, chronic absenteeism, or academic stalling within 48 hours of onset.
• Conduct direct daily and weekly outreach to non-responsive or disengaged students via phone, email, virtual conferences, or home visits in collaboration with attendance officers.
• Formulate and enforce formal attendance contracts and engagement agreements for students falling below district or state participation benchmarks.
• Maintain precise, audit-ready daily records of student participation and instructional contact hours in compliance with Indiana virtual attendance laws.

Academic Interventions & MTSS Facilitation

• Design, implement, and lead the virtual Multi-Tiered System of Supports (MTSS) framework across academic, behavioral, and attendance domains.
• Analyze individual and cohort performance data weekly to identify students requiring Tier 2 and Tier 3 academic interventions.
• Coordinate targeted academic recovery plans, small-group virtual tutoring sessions, and targeted skill remediation with core subject-area virtual teachers.
• Partner with Special Education staff, EL staff, and Section 504 case managers to guarantee that all legal accommodations and modifications are provided in the virtual setting.
• Conduct weekly individual academic progress conferences with at-risk students to review pacing guides, set goals, and clear academic roadblocks.

Operational Management & Program Oversight

• Direct the day-to-day operations of the virtual learning programs, serving as the central administrative contact for staff, students, and families.
• Oversee the onboarding, orientation, and digital literacy training process for all incoming virtual students and their parents/guardians.
• Manage course catalog assignments, drop/add processing, credit recovery tracking, and alignment with Indiana Graduation Pathways and diploma requirements.
• Partner with the district technology department to manage device deployment, digital curriculum platform access, software troubleshooting, and home connectivity support.
• Regularly evaluate virtual curriculum efficacy and alignment with Indiana Academic Standards, making recommendations for program enhancements to district leadership.
• Serve as the liaison between MCS and Edmentum

Communication, Expectations, & Stakeholder Engagement

• Serve as the primary, high-touch liaison between virtual students, families, school counselors, building administrators, and community partners.
• Conduct comprehensive family orientations prior to term start, clearly articulating virtual learning expectations, academic integrity policies, attendance rules, and grading procedures.
• Maintain transparent, proactive, and structured communication with parents/guardians through regular progress updates, newsletter communications, and parent-teacher conferences.
• Build meaningful, trust-based relationships with virtual students to cultivate a strong sense of school community, belonging, and personal accountability in a remote space.
• Connect students and families with community resources, mental health services, and wraparound supports as needed.

Governance & State Educational Compliance

• Ensure full program compliance with all Indiana Department of Education (IDOE) virtual learning requirements, reporting deadlines, and administrative rules.
• Compile, analyze, and present comprehensive monthly reports on virtual school performance metrics including attendance, course completion rates, passing rates, and MTSS intervention efficacy.
• Prepare and maintain documentation required for internal, district, and state compliance audits.
• Adhere strictly to FERPA guidelines and district confidentiality protocols concerning student records and data privacy.

Professional Qualifications and Requirements

Required Education and Certification

• Degree: Bachelor's Degree in Education, Educational Leadership, or a closely related field from an accredited college or university (Master's Degree preferred).
• Licensure: Valid Indiana Educator License or Indiana School Administrator License.

Required Knowledge and Experience

• Minimum of three (3) years of successful secondary teaching or administrative experience.
• Demonstrated expertise working within Learning Management Systems (e.g., Canvas, Edgenuity, Google Classroom) and Student Information Systems (e.g., PowerSchool).
• In-depth understanding of secondary curriculum, Indiana Academic Standards, and Indiana Graduation Pathways requirements.
• Strong background in implementing MTSS, Response to Intervention (RTI), and positive behavior support frameworks in secondary education settings.

Desired Skills and Competencies

• Exceptional organizational skills with a proven track record of managing complex operational tasks and student datasets simultaneously.
• High-level data literacy with the ability to translate metrics into actionable intervention strategies.
• Superior written, verbal, and interpersonal communication skills.
• Demonstrated empathy, firmness, and conflict-resolution skills when collaborating with diverse families and staff.
• Self-directed initiative with strong problem-solving capabilities in a dynamic, technology-driven environment.
• Ability to grow and expand upon virtual programming.
• Other duties as assigned by the director of curriculum, instruction, and assessment and/or the assistant superintendent.

Working Conditions and Physical Demands

• Work Environment: Primary workplace is situated on-site at Madison Consolidated High School / Junior High facilities, with daily interaction in virtual environments.
• Work Schedule: Standard school business hours, with occasional evening availability required for parent orientations, board updates, or urgent family outreach.
• Physical Demands: Prolonged periods of computer use, data analysis, and virtual meeting participation; light lifting of technology equipment as necessary.

Madison Consolidated Schools is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.