Veterinary Receptionist (Care Coordinator) - Carolina Veterinary Specialists - Huntersville

PetVet Care Centers'' Carolina Veterinary Specialists - Huntersville is currently seeking a Veterinary Receptionist (Care Coordinator) to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people - providing exceptional and compassionate care at every stage - for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience - every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Carolina Veterinary Specialists - Huntersville in Huntersville, North Carolina, is known for its strong team culture and advanced medical capabilities, providing 24/7 emergency and specialty care in a supportive, collaborative setting.

We are a busy 24/7 Emergency and Specialty hospital where Care Coordinators play an important role in both the client and patient experience. This position is a great fit for someone who enjoys a fast-paced environment, working as part of a collaborative team, and helping clients navigate what can sometimes be stressful or emotional situations. Strong communication, compassion, teamwork, and the ability to stay organized in a high-volume environment are especially important to our team.

Why Join Us:

• Opportunity to gain exposure to emergency and specialty veterinary medicine
• Work closely with our doctors and clinical teams and develop professionally within a large veterinary organization

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required
• Strong communication and customer-service skills
• Strong organization and ability to multitask
• Basic computer proficiency
• Dependable, positive, and team-oriented

Preferred Skills (Nice to Have)

• Previous customer service, reception, hospitality, or administrative experience
• Veterinary or medical office experience is a plus, but not required

Schedule: Full-Time, Friday-Sunday from 12pm-12am

What We Offer

We care deeply about supporting our team members - professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support - including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle - a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$17.50-$19.50 USD

At PetVet Care Centers, we're committed to a Culture of Care - for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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