| Location | El Paso, TX |
| Salary | $68,091.50–$85,114.38 Per Year |
Utility LIMS and Contracts Administrator
Salary
$68,091.50 - $85,114.38 Annually
Location
Various Locations within the City of El Paso, TX
Job Type
Civil Service
Job Number
20435-0926
Department
El Paso Water Utilities
Opening Date
09/03/2026
Closing Date
9/8/2026 11:59 PM Mountain
FLSA
Exempt
Requirements
MOS Code: 002777 (Navy)
Education and Experience: Bachelor's Degree or higher in Computer Science, Information Systems, Business Administration, Chemistry, Biological Sciences, Engineering Sciences, or related field, and three (3) years of progressively responsible experience administering enterprise business systems, laboratory information management systems, quality management systems, laboratory operations support, contract administration, compliance coordination, or closely related operational support functions.
Licenses and Certifications: Valid Texas Class "C" Driver's License or equivalent from another state by the date of appointment.
General Purpose
Under general supervision, serve as the business administrator and technical coordinator for the Laboratory Information Management System (LIMS) and laboratory contract administration program, overseeing system governance, business process optimization, contract administration, data integrity, regulatory compliance, and continuous improvement initiatives to support efficient, reliable laboratory operations and organizational objectives.
Typical Duties
Administer, maintain, and support the Laboratory Information Management System (LIMS) to ensure efficient operations, data integrity, and compliance with quality and regulatory requirements. Involves: Serve as the business owner for LIMS configuration, workflow optimization, and change management. Evaluate new LIMS capabilities and recommend enhancements. Coordinate upgrades, validation activities, and implementation of new functionality. Develop system performance metrics and monitor effectiveness. Configure, maintain, and administer the LIMS, including user access, configuration changes, updates, and validations. Work with laboratory staff to optimize LIMS workflows for sample login, analysis, reporting, and invoicing. Ensure LIMS data accuracy, integrity, and security align with the Quality Management System (QMS) and audit readiness. Support integration of LIMS with laboratory instruments, QA/QC systems, and enterprise software. Provide training and support for LIMS users and create standard operating procedures (SOPs) related to LIMS functionality. Troubleshoot LIMS issues and coordinate with IT or external vendors for resolution. Assist with internal and external audits and provide LIMS data, logs, and traceability.
Coordinate client contracts, agreements, and related documentation to ensure compliance with contractual obligations and organizational requirements. Involves: Monitor contractor performance and compliance with contractual requirements. Coordinate contract amendments and scope modifications. Analyze contract utilization and recommend process improvements. Draft, review, and process client contracts, project agreements, scopes of work (SOW), non-disclosure agreements (NDA), and amendments. Track contract status, expiration dates, deliverables, and renewal deadlines. Coordinate with clients, legal counsel, and project managers to ensure contractual compliance. Maintain accessible records of all executed contracts. Maintain a centralized database of contracts, scopes of work, expirations, renewals, and client compliance requirements. Support business development efforts through responses to requests for proposals (RFPs), requests for qualifications (RFQs), and proposal development.
Serve as a liaison between technical and administrative functions to support operational efficiency, quality assurance, compliance, and continuous improvement initiatives. Involves: Coordinate between technical and administrative teams to ensure the smooth flow of operational data and contractual obligations. Collaborate with Quality Assurance (QA) staff to align LIMS and contract requirements with accreditation standards, including NELAC and ISO 17025. Lead initiatives to improve laboratory business processes, data quality, workflow efficiency, and system utilization through process analysis and continuous improvement methodologies. Evaluate existing business processes and implement sustainable improvements in collaboration with Laboratory, QA, IT, and administrative staff. Generate periodic reports related to LIMS usage, client deliverables, contract status, regulatory submissions, and key performance indicators (KPIs). Implement corrective actions related to LIMS usage or contract non-compliance identified during audits or management reviews.
Supervise assigned staff. Involves: Schedule, assign, and review operational and procedural activities. Prioritize and coordinate multiple crew activities. Instruct, guide, and check work. Appraise employee evaluations. Provide training and development to meet regulatory compliance. Maintain records of operator certification and training. Enforce personnel rules, regulations, and work standards. Counsel, motivate, and maintain harmony. Interview applicants and recommend hiring, termination, transfers, discipline, or other employee status changes.
General Information
For complete job specification, click here.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Please note: Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
BENEFITS
LIFE AND HEALTH INSURANCE
The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life's stressors so that you can live a happy productive lifestyle.
The City's Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Pasos Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.
ELIGIBILITY FOR VACATION LEAVE
All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.
Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:
For 0 - 5 years of service (12 days):
40 hour per week employees - 3.70 hours per biweekly pay period
For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period
For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period
SICK LEAVE WITH PAY
Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.
ACCIDENT WITH PAY LEAVE
The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.
PREGNANCY LEAVE
A) Pregnancy shall be treated the same as any other temporary physical disability.
B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.
LEGAL HOLIDAYS
The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)
First day of January (New Years Day)
Third Monday in January (Martin Luther King Holiday)
Thirty-first day in March (Cesar Chavez Day)
Last Monday in May (Memorial Day)
June 19 (Juneteenth)
Fourth day of July (Independence Day)
First Monday in September (Labor Day)
Eleventh Day in November (Veterans Day)
Fourth Thursday in November (Thanksgiving Day)
The Friday following the fourth Thursday in November (Day after Thanksgiving)
Twenty-fifth Day in December (Christmas Day)
Employees Birthday
In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.
01
Please select your highest level of education completed and applicable years of experience from the options below:
02
Do you have a valid USA drivers license? If so, what type of drivers license do you have?
03
Describe your knowledge of environmental laboratory data and regulatory reporting requirements (TCEQ, EPA, NPDES/TPDES).
04
Describe your knowledge of database management, data integrity controls, records management, and information security practices.
05
Describe your knowledge of business process analysis and workflow improvement.
06
Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?
07
Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.
08
Required supplemental questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.
Required Question
Employer City of El Paso
Address 300 N. Campbell
El Paso, Texas, 79901
Phone 915-212-0045
Website http://www.elpasotexas.gov