Utilities Planner/subcontract Coordinator

As the Planner Scheduler Vender Manager you will serve as a direct liaison between the vendors maintenance team operations team and staff leveraging demonstrated interpersonal skills to implement creative inclusive and cost-effective solutions to repair and maintain facilities equipment and other support devices. Within Amentum our group provides maintenance services for our clients industrial manufacturing distribution pharmaceutical and commercial sites worldwide. In depth knowledge of Utility equipment and operations is not necessary for this role. As the Planner Scheduler Vender Manager your daily duties for this role will include• Maintain professional and customer-oriented relationships with team members internal and external customers and service providers and building occupants.• Provide logistical coordination with other facility partners such as inventory control purchasing customers security and engineering.• Partner with business customers to reconcile vendor conflicts coordinating corrective actions until resolution is complete.• Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.• Schedule work with Service departments print appropriate work orders when scheduled track and report on the completion of work.• Schedule Subcontractor and Vendor Support for Utilities maintenance and repair.• Estimate work order completion times and compare to actual performance.• Partner with management leaders and teams to facilitate current year purchase order close out process.• Collaborate with management leaders and teams with activities associated with purchase order creation and invoice processing.• Initiate purchase change order to adjust funding time limits and quotes as appropriate.• Manage all aspects of invoice reconciliation including validating accuracy of purchase order work order and expense coding confirming alignment with service quote and payment terms verifying serviced has been performed approval process clearing unmatched invoices etc.• Work closely with Accounts Payable in prevention of double billing or incorrect payment.• Work closely with Procurement to insure Vendor accountability.• Comply with all company policies and procedures and adhere to company standards.• Perform other job-related duties and special projects as requested.• Support safety program as necessary.• Perform other duties as assigned by Manager or Supervisor.As the Planner Scheduler Vender Manager you will be expected to• Work in a team environment with a one team mentality be friendly respectful empathetic and professional to teammates and clients.• Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.• Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.• Take initiative to resolve issues that arise and solve problems independently shift priorities as needed or requested by management and remain flexible.• Other duties as assigned by management.Communication• Knowledge of Microsoft Windows Word Excel Outlook and SharePoint• Ability to communicate clearly via phone• Ability to work closely with customer during site emergencies.• Excellent oral and written communications• Excellent interpersonal skills i.e. listening to customer needs articulating path forward and giving solutions that provide value to the customer etc.• Accurately document electronic and paper cataloging system to provide information to customer or regulatory personnel. • Strive for quick complaint resolution to resolve problems on the first call and avoid escalation of issues through operational knowledge.Minimum Requirements• High school diploma or demonstrated equivalent.• Three years of experience in business administration technical operations or a related technical role in a facility management maintenance planning Operations engineering or construction environment.• Demonstrated experience in a high visibility customer service role with multiple customer streams.• Strong written and oral communication skills and ability to work in a team environment.• Ability to obtain site specific security access including all applicable background checks.• Ability to work overtime holidays various shifts weekends and alternative work schedules.• Ability to obtain an appropriate drivers license issued by the State Department of Motor Vehicles as requested.• Must be a United States citizen or Permanent Resident.• This position does not include sponsorship for United States work authorization.Some physicalspecial requirements include• Regularly lift to 50 lbs• Regularly climb ladders steps and scaffolding• Repetitive motions bend stoop squat kneel stretch reach wrist movement• Walk extensively throughout the plant during shift• Work at an accelerated pace in emergency conditions• Ability to differentiate colors pertaining to wire color-coding• Wear steel toe safety shoes safety glasses gloves hard hats and other Personal Protective Equipment as needed.• Cope with demands stressors that are associated with the job andor the work environment.Preferred Requirements• Technical degree preferred.• Experience working in a GMP or similar regulated environment such as hospitals biomedical or pharmaceutical campuses• Ability to read and understand repair manuals specifications drawings and schematic diagrams.• Experience working with heavy industrial or manufacturing plant steam systems centrifugal chillers air handling units turbines boilers cooling towers air compressors air dryers heat exchangers exhaust systems pneumatic controls and building automation control systems.• Experience using a Computerized Maintenance Management System CMMS EAMS experience is a plus.• Experience interpreting a variety of instructions furnished in written oral diagram or schedule form.• Excellent verbal and written communication skills. Compensation Details90-100K The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities education experience skills internal equity market data applicable collective bargaining agreements and relevant laws.Benefits OverviewOur health and welfare benefits are designed to support you and your priorities. Offerings includeHealth dental and vision insurancePaid time off and holidaysRetirement benefits including 401k matchingEducational reimbursementParental leaveEmployee stock purchase planTax-saving optionsDisability and life insurancePet insuranceNote Benefits may vary based on employment type location and applicable agreements. Positions governed by a Collective Bargaining Agreement CBA the McNamara-OHara Service Contract Act SCA or other employment contracts may include different provisionsbenefits. Original Posting11102026 - Until FilledAmentum anticipates this job requisition will remain open for at least three days with a closing date no earlier than three days after the original posting. This timeline may change based on business needs. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race sex sexual orientation pregnancy including pregnancy childbirth breastfeeding or medical conditions related to pregnancy childbirth or breastfeeding age ancestry United States military or veteran status color religion creed marital or domestic partner status medical condition genetic information national origin citizenship status low-income status or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation or any other protected category under federal state or local law. Learn more about your rights under Federal laws and supplemental language atLabor Laws Posters.