| Location | Plantation, FL |
| Salary | $59,043.86–$110,066.67 Per Year |
UTILITIES ASSISTANT BUDGET & CONTRACT MANAGER
Salary
$59,043.86 - $110,066.67 Annually
Location
Central Water Plant 700 NW 91st Avenue, Plantation, FL
Job Type
Full time
Job Number
839-01
Department
UTILITIES-COMBINED
Opening Date
10/27/2026
Closing Date
11/13/2026 4:15 PM Eastern
Description
This is an exempt position that is under the direct supervision of the Utilities Budget and Contract Manager. This position is professional work in the Utilities Department responsible for overseeing various administrative functions within the Departments procurement, inventory and contract section. Employee in this position assists the Utilities Budget and Contract Manager in the the department's budgetary needs, various office processes and assists in carrying out required administrative operations. In addition, this position may be responsible for procuring or coordinating the procurement of architectural and engineering services, construction, technology, supplies and professional services required by the Utilities department in accordance with all applicable federal, state and local laws, ordinances rules and regulations policies and procedures. Employees are assigned duties to assist the Utilities Budget and Contract Manager with tasks such as budget management, operational planning, expenditure control, purchasing and inventory oversight.
The employee works within departmental policies and procedures, however, exercises independent judgement in the application of specialized knowledge of financial and administrative processes. May provide direction for clerical staff who assist in various phases of the section's operations. Work is performed under the general supervision of the Utilities Budget and Contract Manager who reviews work through observation and personal conferences for attainment of desired program results.
Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.
Examples of Duties
Assist the Utilities Budget and Contract Manager in the management of Departments budget, procurement and contractual needs.
Assist the Utilities Budget and Contract Manager in the Departments five-year capital improvement plan, monthly and annual expenditures.
Assist the Utilities Budget and Contract Manager in the procurement of material, services and equipment for the Department.
Assist the Utilities Budget and Contract Manager with the management of grant applications and documentation when applicable.
Assist the Utilities Budget and Contract Manager in the day financial operations of the Department such as processing accounts receivables, billing and recording for multiple sections within the Department
Compiles, prepares, analyzes and distributes various special reports (i.e., monthly revenue and expenditure reports) for the Department.
Assists with maintaining the Departments database of contracts and agreements for accuracy, requirements, renewal terms, etc.
May provide direction to clerical personnel engaged in the preparation of invoices and billing for equipment or services, issuance of purchase orders and requisitions, reconciliation of computer reports and related clerical activities.
Assists the Utilities Budget and Contract Manager in contract dispute resolution, when situation rises above the normal contract administration duties of a departmental representative.
Monitors and audits adherence to contract provisions for the purpose of ensuring full receipt of deliverables and maximum value to the City prior to payment authorizations.
Assists the Utilities Budget and Contract Manager to ensure contractors performance is in accordance with the terms and conditions of the contracts/agreements, including providing proof of license, registrations, certificates, bonds, insurance and other financial assurances and guarantees.
May analyze financial, procurement and administrative procedures for simplification and improvement of efficiency.
Analyzes purchase orders to determine requirements.
Maintains records and submits reports on the status of work projects.
Assist the Utilities Budget and Contract Manager to ensure compliance with City code, procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department or official.
Reviews and approves departmental bids (including telephone/fax bids, written format and informal bids, and items requiring council approval).
May prepare requests/memos for Council Authorization.
Provides general assistance to the Utilities Budget and Contract Manager.
Performs other related duties as required and as directed.
Typical Qualifications
Skill in critical thinking for issues resolution and process improvement recommendations.
Knowledge of principles, practices, procedures and techniques of general management and administrative analysis.
Knowledge of modern budgeting principles and practices.
Knowledge of data processing applications as they relate to accounting.
Some knowledge of the funding process in a municipal environment as related to budgeting, cost accounting, financial planning and management.
Some knowledge of budgetary procedures and practices and ability to apply such to the City's budgeting system.
Ability to perform financial analysis and evaluation of budget requests to make appropriate recommendations for budget preparation and monitoring.
Ability to exercise independent judgement and solve complex problems.
Considerable knowledge of office practices and procedures, ability to operate office equipment, computers and office software system.
Some knowledge of the formal and informal bid process.
Some knowledge of principles, techniques and industry standards as applied to municipal property control and management.
Some knowledge of applicable federal, state and local regulatory laws, standards and requirements regarding contract administration.
Some knowledge of the principles and practices utilized in contracts administration for procurement of public sector services and commodities.
Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays or unexpected events.
Skill in working independently and following through with assignments with minimal direction.
Ability to operate a computer using Microsoft Office products (Word, Outlook and Excel, Access and Power Point) and applicable organizational software.
Ability to articulate, demonstrate and train others concerning current laws, standards and best practices as applied to contract administration.
Ability to exercise sound judgement and maintain confidentiality regarding critical and sensitive information, records and reports.
Ability to establish and maintain effective working relationships with general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.
Possess integrity and a high sense of personal and professional ethics.
Education and Experience:
Bachelors Degree in Public Administration, Business Administration, Business Management, Finance or Public Finance or related field from an accredited college or university and Two (2) years' procurement experience in a moderate to large-scale public sector institution, with some experience in developing specifications for complex equipment acquisitions and complex construction contracts preferred. Possess some experience in government accounting, budgeting, internal and external auditing work. Additional qualifying experience may be substituted on a year-for-year basis for the required education. An equivalent combination of education, experience and training may be considered.
Work Environment
Work is performed in an office environment and may require travel from site to site.
The City of Plantation offers a comprehensive benefits package, including vacation, holiday, and sick leave, along with medical, dental, and life insurance. Additionally, we provide access to an onsite clinic offering exceptional care at no cost. To learn more about our robust wellness program and other benefits, please visit our website.
For a more detailed overview of our benefits package, Click Here
01
Do you have direct experience in monitoring, or analyzing a departmental budget? Please describe.
02
Do you have direct experience in procurement practices to include bid specifications, solicitations, and evaluations? Please describe your experience.
03
Please describe your experience in contract management. If none, n/a.
04
Please describe your experience in accounts payables/receivables. If none, n/a.
05
Do you have a Bachelors Degree in Public Administration, Business Administration, Business Management, Finance or Public Finance or related field from an accredited college or university? If yes please indicate field of study below. If no, n/a
06
Do you have procurement experience in a moderate to large-scale public sector institution, with some experience in developing specifications for complex equipment acquisitions and complex construction contracts? Please describe your experience below. If none, n/a.
07
Please describe your experience in government accounting, budgeting, internal and external auditing work. If none, n/a.
08
Do you claim Veterans Preference? (Check "no" if this does not apply.)
09
If you answered "Yes" to Veterans Preference above, did you attach your DD-214 - MEMBER 4 form, the Veterans Preference Certification, FDVA form VP-1 and, if applicable, other certification forms. Please see Veterans Preference link on the Employment page for additional information. Failure to attach these documents will result in no Veterans Preference being given. (Check "NA" if this does not apply.)
Required Question
Employer City of Plantation
Address City of Plantation City Hall
400 NW 73rd Avenue
Plantation, Florida, 33317
Website http://www.plantation.org