Upward Bound Administrative Associate

Posting Details

Position Information

Job Category Staff Position Title Upward Bound Administrative Associate Working Title Upward Bound Administrative Associate Scheduled Hours Per Week 37.5 FLSA Status Non-Exempt

Job Summary

Job Summary

Concord University seeks a highly organized, dependable, and enthusiastic team member to serve as an Administrative Associate for the University's federally funded TRIO Upward Bound programs. Concord administers two Upward Bound programs serving eligible high school students from Mercer, Greenbrier, and McDowell Counties and Mercer, Monroe, and Summers Counties, respectively. The programs are funded by the U.S. Department of Education and assist students who are from low-income families, are potential first-generation college students, or need academic support in preparing for postsecondary education. Upward Bound provides academic instruction, tutoring, advising, college and career exploration, financial aid and financial literacy information, and cultural enrichment to increase high school completion, college enrollment, and persistence toward degree attainment.

This is a twelve-month, full-time position contingent upon continued federal funding.

The primary purpose of the Administrative Associate position is to coordinate the administrative and logistical functions of Concord University's two Upward Bound programs and support staff, participants, and program activities. Duties include program records, scheduling, communications, participant documentation, events, and other day-to-day grant operations.

The position also provides logistical support for the intensive summer component, generally a six-week instructional experience, including scheduling, transportation, instructional materials, college visits, cultural and educational activities, and participant records.

Duties and Responsibilities

Duty/Responsibility

General

• Ensure that details and logistics for Upward Bound programs are identified and completed.
• Assist with event planning, registrations, summer program details, staff/student travel, and program communication.
• Document, take minutes and report attendance for meetings, training, and program activities.
• Maintain program event information and communications.
• Assemble materials for training, workshops, and summer instruction.
• Assemble notebooks for training purposes and workshops, thus requiring copying and collation
• Receive telephone calls; greet office visitors, and direct individuals to the appropriate staff member
• Order and maintain office and program supplies

% of Time Duty/Responsibility

Compliance/Documentation

• Maintain required participant, program, and compliance documentation.
• Maintain organized hard-copy and electronic filing systems.
• Maintain the Upward Bound shared file structure and ensure records are appropriately filed and unduplicated.
• Assist in complete internal file audits.

% of Time Duty/Responsibility

Purchasing

• Assist in:
• Preparing purchasing and pre-approval documentation.
• Verifying invoices and forwarding required paperwork to the Director and appropriate University fiscal staff.

% of Time Duty/Responsibility

Communication

• Assist in maintaining parent and student contact information in approved communication systems.
• Assist Upward Bound staff with program announcements and communications.
• Attend training on approved communication systems.
• Assist in monitoring program communications and facilitating timely responses.

% of Time Duty/Responsibility

Data

• Assist with required reports, database upkeep, and participant records.
• Perform data entry and validation.
• Other duties as assigned

% of Time

Education/Knowledge

Minimum Education Associate's Required Licenses/Certification

Associate degree with at least 5 years' experience in office management or Bachelor's degree with 2 or more years' experience.

Required Skills

• Ability to work independently, exercise good judgement, and maintain the highest level of confidentiality.
• Must be able to multi-task and be flexible with changes, both internal and external, while meeting the required deadlines.
• Organization skills are a must.
• Strong computer skills including Microsoft Office
• Ability to create and maintain an accurate and organized filing system.

Required Experience

Type of experience Needed Experience in office management Amount of Experience Needed (Months/Years) More than 5 years

Posting Detail Information

Close Date Open Until Filled Yes Additional Information

Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused liberal arts institution located in rural southern West Virginia.

Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates.

If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment.

Applications will only be accepted through Concord University's online application site at https://jobs.concord.edu/. Review of applications will begin immediately and will continue until the position is filled.

Salary is commensurate with education and experience.

Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply.

We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including:

• Work week of 37.5 hrs.
• Holidays - Employees receive 13-14 Paid Holidays Annually
• Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year.
• Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA).
• Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents.
• Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses.
• Annual Increment Pay.

Quick Link to Posting https://jobs.concord.edu/postings/3413

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Unofficial Transcripts
• Other Document